Executive Assistant

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Description & Requirements

The Executive Assistant will provide secretarial and administrative support as required

Main responsibilities:

* Prepare attorneys' correspondence, and other legal documents as requested

* Ability to appropriately draft information on behalf of the timekeeper with little or no direction

* Manage attorneys' calendars

* Schedule and organize complex activities such as meetings, travel, and seminars

* Update and proof visual presentations

* Organize and prioritize large volumes of email and phone calls

* Respond to regularly occurring requests for information

* Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes

* Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit

* Share information and expertise readily with staff members at all levels

Skills and experience:

* High School Diploma or equivalent; secretarial Degree preferred

* A large amount of legal secretarial experience; work experience in a legal or professional services environment

* A minimum of Intermediate knowledge of Word, Excel, and PowerPoint

* Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)

* Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs

* Can work independently prioritizing work and meeting deadlines

* Knowledge of marketing resources and relevant materials

* Excellent English verbal and written communication skills

* Actively pursues opportunities for self-development/collaboration

* Understands Firm structure and available resources

* Looks for ways to improve processes and/or procedures

* Some analytical ability is required to find solutions to various administrative problems and prioritize workloads