Administrative Coordinator

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Position Information Posting date 06/04/2026 Open Until Filled Yes Position Number 1126956 Position Title Hiring Range Minimum Hiring Range Minimum $22.35 Hiring Range Maximum Hiring Range Maximum $27.94 Union Type Union Type Not a Union Position SEIU Level SEIU Level Not an SEIU Position FLSA Status FLSA Status Non-Exempt Employment Category Employment Category Regular Full Time Scheduled Months per Year Scheduled Months per Year 12 Scheduled Hours per Week Scheduled Hours per Week 40 Schedule Monday through Friday, 8:00 AM – 5:00 PM Location of Position Lebanon, NH 41 Centerra Remote Work Eligibility? Onsite only Is this a term position? Is this a term position? No If yes, length of term in months. If yes, length of term in months. NA Is this a grant funded position? Is this a grant funded position? No Position Purpose Provides comprehensive administrative and operational support for the Advancement division. This role supports employee recruitment and onboarding activities, coordinates candidate communications and application materials, and ensures an efficient, professional, and positive hiring experience. The position also serves as primary support for front desk operations, building services, and shared administrative functions for Advancement Business Operations, including special projects and centralized communications. Description Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum of three years of relevant administrative or customer service experience with demonstrated independence and initiative * Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders * Strong organizational, problem-solving, and project coordination skills, with the ability to manage multiple priorities * High level of professionalism, discretion, and sound judgment in handling confidential information * Proficiency in Microsoft Office (Word, Excel, Outlook) Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy. Preferred Qualifications Department Contact for Recruitment Inquiries Cindy Hodgdon Welch Department Contact Phone Number View phone number on click.appcast.io Department Contact for Cover Letter and Title Cindy Hodgdon Welch, Associate Director of Advancement Business Operations Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Yes Front Desk, Administrative and Recruitment Support Serves as the first point of contact for visitors, staff, and candidates, ensuring a secure, professional, and welcoming environment. Serves as primary support for 41 Centerra front desk operations, mail, and general inquiries, while providing broad administrative support to the division. Provides cross-coverage for front desk operations across multiple locations, including temporarily supporting alternate sites as needed to ensure uninterrupted service; this includes providing backup administrative support coverage for Vice President for Alumni Relations, as needed. Coordinates staff recruitment and onboarding activities by preparing and distributing application materials to hiring managers and search committees, drafting, and sending applicant correspondence, and maintaining accurate and confidential records. Tracks recruitment activity and supports search documentation to ensure completeness and compliance. Facilitates onboarding by coordinating workspace setup, telecommunications access, and necessary supplies to create a positive and seamless experience for new employees. Percentage Of Time 65% Building Operations and Services Coordination In partnership with campus service providers and ABO leadership, coordinates day-to-day building operations for Advancement Business Operations. Manages office moves, space assignments, and workspace setup, supporting effective space utilization and planning efforts. Coordinates maintenance and repair requests, tracks recurring issues, and facilitates timely resolution in collaboration with Facilities and external vendors. Coordinates vendor access and service delivery, ensuring work is completed efficiently and with minimal disruption. Maintains building directories, maps, and space records. Serves as a liaison to Facilities, IT, vendors, and other campus partners, and supports building safety and compliance efforts by coordinating emergency preparedness activities, reporting hazards or incidents, and assisting with access control and security-related needs. Percentage Of Time 15% Programs, Projects, and Shared Services Manages a portfolio of special projects and shared administrative services that support divisional operations. Coordinates logistics for divisional activities and events, including staff gatherings and seasonal processes such as Winter Break planning. Maintains oversight of the off-site building security system, ensuring functionality and coordinating issue resolution. Provides campus courier services, including mail distribution, package handling, and bank deposits. Works with ABO on management of copier services contracts, maintenance, and repairs. Percentage Of Time 15% Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. Performs other duties as assigned. Supplemental Questions * How did you learn about this employment opportunity? Current Dartmouth employee (Please specify full name below) Word of mouth Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) View email address on click.appcast.io email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) Recruiter (Please specify full name or event below) abilityJOBS Chronicle of Higher Education Glassdoor Handshake HigherEdJobs HigherEdMilitary Indeed Inside Higher Ed LinkedIn’s Job Board RecruitMilitary Dartmouth’s Job Board (searchjobs.dartmouth.edu) Other (Please specify below) If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents Cover Letter Resume Optional Documents Additional Document #1 Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph View phone number on click.appcast.io | View email address on click.appcast.io #J-18808-Ljbffr