Administrative Assistant - Public Works

Administrative Assistant - Public Works

Location: 12526 South 4150 West, Riverton, UT, USA

Salary: Grade 8: Minimum $43,806.75- Maximum $65,710.12 ($21.06 - $31.59 hourly; salary will be dependent upon education and experience)

Employment Type: Hourly, Full Time

Full benefits package, including health and dental insurance, life and disability insurance, retirement benefits, and paid leave.

Examples Of Duties:

• Greet all visitors to the Public Works facility enthusiastically and professionally
• Serve as a receptionist, answering the phone and directing calls to the proper person; take and deliver messages for all team members
• Creates or updates various permits and reports for all divisions of the Public Works Department, i.e., statistical reports, historical reports, routine quarterly reports, GPS reports, radiation permits, etc.
• Prepare regular scheduled reports; daily, weekly or monthly
• Coordinates plan review/redline document flow between divisions and tracks the process both on paper and electronically
• Manages work orders and public works building schedule, and maintains application database and files
• Schedules inspections for the Engineering and Stormwater divisions
• Manages and updates the Public Works website page and public complaint software
• Accepts and processes permit payments
• Monitor and order inventory of office supplies
• Collect data for assigned divisions and perform basic data entry
• Assume other responsibilities and complete other tasks as requested

Minimum Qualifications:

• High school diploma, or equivalent, is required
• Associate degree in Administrative Services or related field preferred
• 3+ years' experience with office systems and office procedures required
• 3+ years' experience as an administrative assistant preferred
• 1+ year experience in customer service required
• Basic knowledge of Word and Excel required
• Basic knowledge of computers, email, and the internet required
• Must possess a valid Utah Driver's License with a good driving record

Knowledge, Skills & Abilities:

• Excellent oral communication skills required
• Must have excellent oral and written communication skills
• Required to have excellent customer orientation skills
• Must have excellent multi-tasking and problem-solving skills
• Required to have strong team interaction skills
• Required to have excellent analytical and decision-making skills
• Ability to establish and maintain effective working relationships with supervisors and other employees
• Must be able to operate all office equipment

Special Requirements:

Successful candidates must pass a pre-employment drug screening, background check, and driving record review. This position is subject to a six-month probationary period.

All correspondence will be sent via email, so please ensure that messages from Riverton City and ApplicantPro are added to your safe senders list

Riverton City is an Equal Opportunity Employer.