Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily administrative operations in California. This contract position with potential for a long-term opportunity is ideal for someone who can keep the office running efficiently while providing front-desk support and coordinating essential business services. The role includes managing supplies, assisting with accounts payable activities, and handling HR-related administrative tasks in a detail-focused office environment.

Responsibilities:
• Oversee day-to-day office administration to ensure an efficient and well-organized workplace
• Coordinate the purchasing of office materials and replenish inventory before shortages affect operations
• Track and maintain supply levels, vendor orders, and general office resource availability
• Support accounts payable processes by organizing invoices, preparing documentation, and assisting with payment workflows
• Greet visitors, answer incoming calls, and serve as the first point of contact for the office
• Provide administrative support for HR activities such as record maintenance, onboarding coordination, and document handling• Prior experience in office management, administrative support, or a similar business operations role
• Ability to manage office supply ordering, inventory control, and vendor coordination
• Working knowledge of accounts payable procedures and invoice processing
• Experience handling front-desk or receptionist responsibilities in a detail-oriented setting
• Familiarity with HR administrative support, including employee documentation and onboarding assistance
• Strong organizational skills with the ability to manage multiple priorities effectively
• Clear written and verbal communication skills and a detail-oriented customer-service approach