Executive Assistant/ Administrator

Job Description

Job Description

Be the right hand to leadership in a growing, team-focused organization

We’re partnering with a dynamic, close-knit company that’s growing quickly—and they’re looking for a highly organized, proactive Executive Assistant to support their GM/COO.

This isn’t just a calendar role. You’ll play a key part in keeping leadership focused, driving follow-through on priorities, and helping the business run smoothly behind the scenes. If you love staying one step ahead, bringing structure to moving pieces, and being someone, leadership can truly rely on—this is a great fit.

What You’ll Be Doing

• Own and manage the GM/COO’s calendar, priorities, and day-to-day workflow
• Prepare agendas, board materials, and meeting notes (and keep action items moving!)
• Coordinate travel, schedules, and key logistics
• Keep documentation, files, and reporting organized and accessible
• Support communication across teams and with external stakeholders
• Assist with interview scheduling, onboarding coordination, and general HR support
• Track training compliance and maintain important safety and operational documents
• Jump in where needed to support a small, collaborative team

What Makes You a Great Fit

• Naturally organized, detail-oriented, and proactive
• Strong communicator who can interact professionally at all levels
• Comfortable handling confidential information with discretion
• Able to juggle multiple priorities without dropping the ball
• Brings curiosity, initiative, and a “figure-it-out” mindset

• Why This Role Stands Out

✨ Be a true partner to leadership, not just administrative support

✨ High visibility and real impact across the organization

✨ Tight-knit, team-oriented environment where your contributions matter

✨ Flexible schedule options—including a 4-day workweek (4x10s) or traditional 5-day schedule