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ADMINISTRATIVE COORDINATOR 3

Louisiana.gov

Baton Rouge, LA

Administrative Coordinator 3

The Office of Juvenile Justice is seeking a detail-oriented and dependable Administrative Coordinator 3 to provide essential clerical and program support to the Regional Office. This role supports daily operations through effective communication, accurate documentation, and strong coordination with agency departments, contracted providers, and community partners.

This role is ideal for someone who excels in multitasking, communication, and maintaining smooth administrative operations that support the mission of the Regional Office.

An ideal candidate will possess the following competencies:

  • Demonstrating accountability: Owns results, meets standards, and responds to feedback professionally.
  • Following policies and procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
  • Managing resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
  • Acting with ethics and integrity: Acts with integrity, respects confidentiality, and treats people fairly.
  • Adapting to change: Adjusts quickly and stays effective during change.

Minimum qualifications include two years of experience in administrative services. Experience substitution is available: every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job duties include assisting with client support, scheduling, mail processing, and administrative communication while maintaining accurate payroll and timekeeping records, managing office supplies, and supporting managers with calendars, travel, and reporting needs. The position requires strong organizational skills, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

  • Perform essential clerical and program support duties, including multi-line phone coverage, mail processing, scheduling, and client assistance for the Regional Office.
  • Serve as a liaison between agency departments, contracted providers, vendors, and community partners; prepare and route referral packets and transfer case records.
  • Reconcile monthly invoices from contracted providers, track service usage, and enter data into automated systems.
  • Coordinate payroll and timekeeping for regional staff, including leave tracking, FMLA, overtime, and attendance accuracy.
  • Manage purchasing requisitions, maintain office supply inventory, and conduct equipment/supply counts.
  • Support managers with calendars, travel arrangements, report preparation, and administrative tasks; oversee closed-file maintenance and annual purging.
  • Compile information from multiple sources to prepare specialized reports and complete additional duties assigned by the District Manager or Administrative Coordinator 4.

Position-specific details include:

  • Work location: Baton Rouge Regional Office in Baton Rouge, Louisiana.
  • Appointment type: Full-time, Probational.
  • The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).

How to apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact Garilyn London OJJ/Human Resources at View email address on click.appcast.io. In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. If you are contacted for an interview, please let us know at that time if you will need special accommodations. Note: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

Louisiana.gov
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Vacancy posted 3 days ago
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