Administrative Coordinator
The Job Exchange, A Division of Emerson Group
Job Description
Job Description
Our amazing client in Lansdale, Pa. is looking for an Administrative Coordinator to join their growing team. Salary up to 65K. This is an in office position.
Position Summary
We are seeking a highly organized, detail-oriented Administrative Coordinator to join our growing team. This role is the backbone of our sales operation, ensuring customers receive timely quotes, our sales team has the support needed to deliver an exceptional customer experience, and has the ability to triage email requests based on urgency, priority, and business impact.
The ideal candidate is proactive, thrives in a fast-paced environment, communicates professionally, and enjoys solving problems while managing multiple priorities.
Key Responsibilities
Sales Support Administration
• Respond promptly to customer inquiries via phone and email
• Prepare and deliver accurate quotations for hardware, software, labels, consumables, and professional services
• Track and follow up on open quotations and requests through completion
• Escalate technical support issues to the appropriate resources according to established guidelines
• Assist with inventory inquiries, product sourcing, and special order requests
Internal Coordination
• Maintain accurate customer records in CRM and ERP systems
• Participate in Accounting function of generating Professional Services invoices
• Generate quotations for Professional Services projects
• Respond to internal inquiries from Technical Services in adherence to established guidelines
• Administration of vendor and partner portals
• Manage product quality issues and return material authorization issues
Order Entry and Purchasing Redundancy
• Process customer purchase orders and create vendor purchase orders as needed
• Coordinate order fulfillment with vendors and internal departments as needed
• Assist customers with order statuses, shipping information, and product availability
Presales Coordination Redundancy
• Initiate information gathering email to prospective customers
• Enter lead information into CRM and ERP
• Participate in discovery meetings in conjunction with a Sales Representative to provide solutions to customer needs as needed
Qualifications
• 3 or more years of customer service, inside sales, or sales support experience.
• Experience with ERP and CRM platforms is required.
• Experience in distribution, printing, labeling, manufacturing, or technology industries is a plus.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Basic proficiency with Microsoft Office (Excel, Word, Outlook)
Preferred Skills
• High attention to detail and accuracy
• Ability to prioritize multiple tasks with minimal supervision
• Strong problem-solving skills
• Experience with QuickBooks Desktop and Odoo
Ideal Candidate Traits
• Focus on providing highest level of service to customers
• Reliable, punctual, organized, and detail-oriented
• Comfortable following established processes
• Team-oriented with a customer-service mindset
$14.75 - $15.25 per hour
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