Contracts Administrator

Contracts Administrator Coordinator

The Contracts Administrator Coordinator is an entry-level role that supports the Contracts team by gathering information, reviewing documents, and preparing contract-related materials for approval. This role ensures that contractor packets, change orders, proposals, and RFP materials are complete, accurate, and properly formatted before they move through internal workflows.

Document Review & Preparation

• Review RFPs, contractor documents, proposals, and contract packets for completeness and accuracy.

• Package documents and prepare materials for internal approval.

• Track and format change orders using Microsoft Word, including styles, formatting, and revision updates.

• Ensure all documents follow internal formatting standards and naming conventions.

Information Gathering & Workflow Support

• Collect missing information from internal teams and push it through appropriate channels.

• Maintain tracking logs, document status, and follow-ups to keep processes moving.

• Organize complete packets for final review and approval.

Systems & Tools

• Prepare, edit, and format documents using:

  • Microsoft Word (advanced formatting, track changes, comparisons)

  • Excel (tracking, data entry, simple spreadsheets)

  • Outlook

  • Adobe PDF (merging, editing, exporting)

  • DocuSign (sending and tracking contractor paperwork)

• Maintain electronic filing systems and version control.

Team Support & Communication

• Assist with general administrative tasks related to contract operations.

• Communicate with internal stakeholders to gather corrections or missing information.

• Ensure timely routing and organization of all contract-related materials.

Qualifications & Ideal Candidate

• 12 years of experience in administrative support, document processing, or similar work or Recent college grad.

• High attention to detail and accuracy in reviewing documents.

• Highly organized with strong time management skills.

• Clear written and verbal communication skills.

• Preferred: Experience supporting contract operations, RFP coordination, proposal/document-heavy workflows, or contractor packet management.

• Ideal: Enjoys detailed document work, organized, dependable, proactive in gathering information, and comfortable in a fast-paced corporate environment. #INDWEST