Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support billing and financial operations in White Plains, New York. This role focuses on producing accurate client invoices, maintaining organized financial records, and helping ensure timely payment activity. The ideal candidate is comfortable working with attorneys and internal staff, managing billing workflows, and upholding client-specific billing standards.

Responsibilities:
• Create, revise, and issue client invoices for designated legal professionals or practice areas, ensuring each bill is complete and ready for release.
• Examine time entries, expenses, and supporting details to confirm accuracy and alignment with client billing instructions before invoicing.
• Manage recurring billing activities throughout the month, including draft bill preparation, requested updates, and delivery of finalized invoices.
• Partner with attorneys and administrative team members to investigate billing questions, correct discrepancies, and resolve outstanding invoice concerns.
• Transmit invoices through approved electronic billing portals and verify successful submission according to client requirements.
• Track rejected bills, appeal activity, and payment progress to help accelerate issue resolution and reduce delays in collections.
• Maintain current billing data within the system, including client matter details, agreed rates, and related financial records.
• Support accounts receivable efforts by assisting with follow-up on unpaid balances and contributing to collection-related activities.
• Prepare billing summaries and financial reports for internal stakeholders to support visibility into invoice and payment status.
• Follow firm billing policies, outside counsel guidelines, and established deadlines to ensure compliant and timely processing.• Experience in bookkeeping, billing, or a related financial support role.
• Proficiency with QuickBooks and familiarity with accounting or billing software.
• Working knowledge of accounts payable and accounts receivable processes.
• Ability to perform bank reconciliations and maintain accurate financial records.
• Strong attention to detail when reviewing invoices, time entries, and expense data.
• Effective communication skills for working with attorneys, staff, and internal stakeholders.
• Capacity to manage multiple deadlines and prioritize tasks in a fast-paced environment.