Bookkeeper

Job Description

Job Description

We are looking for a Payroll Specialist to support accurate financial operations in White Plains, New York. This position will handle payroll administration, maintain organized records, and help ensure day-to-day accounting activities run smoothly. The ideal candidate brings strong experience with bookkeeping processes, communicates effectively across departments, and takes pride in accuracy, compliance, and timely reporting.

Responsibilities:

• Manage end-to-end payroll processing for employees, ensuring wages, overtime, and other earnings are calculated and issued on schedule.

• Examine time records and payroll data to identify inconsistencies, research issues, and correct errors before payroll is finalized.

• Keep payroll files and employee compensation information current within accounting and payroll systems.

• Produce payroll-related summaries and reports to support leadership, finance reviews, and audit requests.

• Apply required withholdings and deductions, including taxes, benefits, retirement contributions, and garnishments, with a high level of accuracy.

• Work closely with human resources and accounting teams to reflect staffing changes, compensation updates, and other payroll-affecting events.

• Address employee questions related to pay, deductions, and payroll records in a timely and thorough manner.

• Support periodic and annual payroll reporting requirements, including tax documents and year-end filings.

• Identify opportunities to streamline bookkeeping and payroll workflows while maintaining compliance with company standards and regulatory requirements.

• Proven experience in bookkeeping with hands-on responsibility for payroll and daily accounting support.
• Proficiency in QuickBooks and confidence working within computerized accounting systems.
• Working knowledge of accounts payable and accounts receivable processes.
• Experience performing bank reconciliations and maintaining accurate financial records.
• Solid understanding of payroll regulations, tax withholdings, and related compliance requirements.
• Strong attention to detail with the ability to handle sensitive information accurately and confidentially.
• Effective communication skills and the ability to collaborate with internal teams and respond to employee inquiries professionally.