Personal Assistant & Household Operations Coordinator

Job Description
Job Description
The Personal Assistant & Household Operations Coordinator manages the executive's personal life and household operations end-to-end. This is a hands-on role suited for a detail-obsessed operator who excels at vendor and staff coordination, personal scheduling, household logistics, and pristine execution.
This position is on-site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus.
Location: Fort Lauderdale/Miami, FL (full-time, on-site)
Schedule: Flexibility required, including evenings/weekends/holidays as needed
Household & Vendor Oversight
* Coordinate and oversee household vendors and service providers (e.g., maintenance, renovations).
* Source, vet, and manage contractors; ensure quality, timelines, and accountability.
* Track household schedules (cleaning/maintenance), inventories, deliveries, and warranties.
Personal & Family Scheduling
* Manage personal and family calendars; ensure frictionless integration with professional commitments.
* Book appointments, reservations, and experiences; manage reminders and confirmations.
* Handle personal errands, purchases, gifting, wardrobe logistics, and returns.
Travel & Events
* Plan and execute personal and family travel (commercial or private), with detailed itineraries and contingency planning.
* Coordinate private events and gatherings (guest lists, catering, venues, logistics).
Budgeting & Administration
* Process invoices, track expenses, and manage household budgets; maintain organized documentation.
* Implement systems to improve efficiency (trackers, checklists, SOPs).
Qualifications
* Personal Assistant, Household/Estate Coordinator, or similar client-facing experience supporting a high-demand principal is preferred.
* Proven experience with vendor management, household logistics, and event coordination.
* Excellent organization, communication, and problem-solving.
* Tech-savvy with office suites and basic project/task tools (e.g., Google Workspace, Microsoft Office, Asana/Trello).
* Uncompromising discretion and professionalism.
Additional Requirements
* Availability: On-call for urgent/last-minute needs; flexible schedule.
* Mindset: "No-task-too-small" approach paired with high standards and ownership.