Operations & Administrative Coordinator

Job description: About the Role We are seeking a highly reliable, organized, and proactive Operations & Administrative Coordinator to support our growing team across administrative, operational, and project-based needs. This is a hands‑on role ideal for someone who enjoys creating structure, staying organized, and helping a fast‑moving business run smoothly. The role requires someone adaptable, detail‑oriented, and comfortable supporting both office‑based responsibilities and day‑to‑day operational needs across studio locations. Key Responsibilities Provide day‑to‑day administrative and operational support to the leadership team Coordinate schedules, meetings, calendars, and follow‑ups across projects Help track deadlines, action items, and ensure tasks are completed on time Assist with document preparation, data organization, reporting, and maintaining organized records Support internal communication and help coordinate day‑to‑day operational needs across teams Travel between studio locations as needed to support operations, check in with team members, assist with coordination, and help ensure projects and day‑to‑day tasks are running smoothly Run occasional local errands and support light operational tasks as needed Assist with organizing supplies, preparing materials, and supporting studio operational needs Support special projects and evolving business needs in a fast‑paced environment Qualifications Previous administrative, operations, or office support experience preferred Highly organized with strong attention to detail Reliable, punctual, and able to manage time independently Strong communication and follow‑through skills Comfortable handling a mix of office, operational, and light physical tasks Proactive, resourceful, and willing to take initiative Positive, team-oriented mindset with a “no task too small” attitude Additional Requirements Comfortable commuting within Manhattan using the subway system Able to travel between studio locations throughout the workday as needed Flexible and adaptable to changing priorities in a small team environment What We’re Looking For Someone dependable who can be trusted with a variety of responsibilities A strong executor who enjoys keeping projects organized and moving forward Someone who communicates proactively and follows through on details A team player who is willing to step in and support wherever needed Someone who enjoys helping create structure and supporting a growing business behind the scenes Job Type: Full-time / Part-time / Flexible (adjust as needed) Benefits: Employee discount Work Location: In person #J-18808-Ljbffr