Project Coordinator

Beacon Hill has partnered with a long-standing client in downtown Chicago in hiring a Project Coordinator to start immediately! This newly created role will support high-impact construction projects by keeping teams aligned, organized and on schedule. Responsibilities Support Project Managers with the coordination of active construction projects from pre-construction through closeout Track project timelines, milestones, and deliverables to ensure schedules are maintained Maintain and update project schedules, logs, and documentation in project management systems Coordinate communication between field teams, subcontractors, vendors, and internal stakeholders Schedule and organize project meetings, including preparing agendas and capturing meeting notes Follow up on open items, action steps, and pending deliverables to keep projects moving forward Assist with procurement activities including tracking submittals, RFIs, change orders, and material deliveries Maintain accurate records of contracts, permits, drawings, and project documentation Help track project budgets, invoices, and expenses in coordination with accounting or finance teams Monitor compliance with project requirements, safety protocols, and company procedures Assist with project reporting, including status updates, progress reports, and client-facing summaries Identify scheduling or coordination issues and elevate risks or delays to the Project Manager Coordinate project closeout activities, including final documentation, punch lists, and turnover materials Requirements 2+ years of experience in a project coordination or administrative role within construction or a related industry Highly organized with strong attention to detail and ability to manage multiple projects simultaneously Excellent communication skills, both written and verbal, with ability to work cross-functionally Proficiency with project management software (Procore, Bluebeam, Primavera, MS Project, or similar) Advanced skills in Microsoft Office (Excel, Word, Outlook) Ability to prioritize tasks and meet deadlines in a fast-paced environment Problem-solving mindset with a proactive, follow-through approach Comfortable working with field teams and construction personnel Bachelor's degree preferred; equivalent experience in construction or project coordination considered Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. #J-18808-Ljbffr Beacon Hill