Payroll Administrator

About Laitram Laitram is a family‑owned, innovation‑driven company committed to integrity, continuous improvement, and long‑term growth. Our four operating divisions – Intralox, Laitram Machinery, Lapeyre Stair, and Laitram Machine Shop – foster a collaborative, self‑managed culture where employees are empowered to contribute ideas, solve problems, and make a meaningful impact. Position Overview The Payroll Administrator is responsible for the accurate and timely processing of a multi‑state, bi‑weekly payroll for 2,000+ employees across the U.S. and Canada, ensuring compliance with all applicable federal, state, and local regulations and company policies. This role serves as a critical resource for internal partners including Finance, Tax, General Ledger, and external auditors. Key Responsibilities Process all payroll transactions accurately and on schedule, including salaries, benefits, garnishments, taxes, and deductions, ensuring compliance with applicable regulations and company policies. Prepare and reconcile payroll‑related General Ledger entries in partnership with Finance. Research and resolve federal, state, and local payroll tax issues, including State Unemployment Insurance (SUI) and wage and hour law compliance. Maintain and audit employee data within payroll and HR systems, including compensation, job, and demographic information for new hires, terminations, and pay changes. Provide timely, accurate records and documentation to support internal and external audits, compliance activities, year‑end processes, and required reporting obligations. Support the expatriate population with tax reporting, cost‑of‑living adjustments, relocation expenses, and related compensation in collaboration with the internal Tax team. Partner with cross‑functional teams to identify and implement payroll process improvements, automation opportunities, and best practices. Provide exceptional customer service by responding to payroll and time‑keeping inquiries from employees, managers, and internal stakeholders in a timely and professional manner. What We’re Looking For Must‑Haves Bachelor’s degree in Accounting, Finance, Business Administration, or Human Resources preferred; or a minimum of 5 years of directly transferable payroll experience. In‑depth knowledge of end‑to‑end payroll functions including preparation, balancing, internal controls, and payroll tax compliance. Strong expertise in time‑keeping systems including pay rules, accrual management, reporting, and resolving employee and manager inquiries. Excellent organizational skills with a high degree of accuracy and attention to detail. Proficiency in Microsoft Office Suite, with advanced Excel skills. Experience with payroll and time‑keeping platforms; ADP and/or Oracle Cloud strongly preferred. Outstanding written and verbal communication skills with a customer‑service‑oriented mindset. Ability to adapt to changing federal, state, and local regulations as well as evolving business needs. What Sets You Apart A natural curiosity and desire to continuously improve processes and deepen your expertise. Demonstrated ability to learn quickly, take initiative, and thrive in a self‑managed environment. A growth mindset—actively seeking feedback, embracing new challenges, and taking ownership of your development. A true team player—collaborating openly, communicating proactively, and making those around you better. Self‑awareness of your own strengths and a genuine interest in how your contributions connect to the broader organization. Why This Role? This isn’t a static job — it’s a career investment. At Laitram, development is personal. You’ll join a team that takes time to understand what drives you, what you’re great at, and where you want to go — and then build a plan around that.

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