Administrative Support Assistant

Summary As an Administrative Support Assistant, you will provide executive-level administrative and logistical support to Directorate-level offices. You will coordinate a variety of administrative activities, manage office operations and scheduling, and provide support to leadership to ensure the efficient and effective operation of the organization. Responsibilities Provide executive level administrative and logistical support to Directorate level offices. Utilize Adobe Acrobat and Microsoft Office 365 applications (e.g., Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams) to create, edit, manage, share, and collaborate on documents, spreadsheets, presentations, and other business resources. Manage executive calendars, coordinate and schedule meetings and briefings, secure alternate representatives with another official when appropriate, and secure meeting location. Attend and provide administrative support for meetings, as appropriate. Review and draft correspondence, recommendations, reports, and memoranda related to management and administrative concerns in compliance with policies and procedures. Handle day-to-day administrative responsibilities for the Directorate management and staff, such as directing phone calls, receiving and greeting visitors, sorting and distributing incoming mail, and maintaining files and records. Oversee subordinate administrative support staff, communicating updates and providing guidance, ensuring consistency in center processes and administrative services. Create and/or maintain the organizational distribution lists for the Directorate. Requirements Conditions of Employment Qualifications Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. GS-08: To qualify for the GS-08, you must have one year of directly related specialized experience equivalent to the GS-07 level: Providing administrative and logistical support, including managing calendars, coordinating meetings and briefings, and arranging meeting logistics; Utilizing Adobe Acrobat and Microsoft Office 365 applications to create, edit, manage, share, and collaborate on documents, spreadsheets, presentations, correspondence, and other business resources; Providing administrative support for meetings and preparing, reviewing, and drafting correspondence, reports, memoranda, recommendations, and other administrative documents for management. Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. Please visit to review NASA's guidance on the use of artificial intelligent (AI) or AI-assisted tools during the application process. Education Additional Information Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement. If you are applying at the GS-08 level and are a current federal employee, you must meet applicable time-in-grade requirements to be considered eligible for this position. To be eligible, you must have completed a minimum of 52 weeks in a position no more than 2 grades lower than the advertised position. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.) Note: Time-in-grade requirements also apply to applicants who have held a non-temporary, competitive service GS position in the past year. If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must: - Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility. - Be well qualified for this position to receive consideration. Candidates rated in the 'Best Qualified' category are considered well-qualified. Please see 'How You Will Be Evaluated' for more information. - Submit proof that you meet the requirements for CTAP/ICTAP as indicated in 'Required Documents' For additional information about CTAP/ICTAP eligibility, click here - Qualified NASA term employees who have term conversion eligibility (Term Appointments | NASA) under the NASA Flexibility Act of 2004 will be referred and considered equally with other NASA permanent employees under internal competitive placement procedures. Per Executive Order 14343, this position is not part of a bargaining unit. John Glenn Research Center at Lewis Field