Administrative Assistant

Job Description

Job Description

Benefits:

• Employee discounts
• Health insurance
• Paid time off

About the Role

We're looking for a sharp, adaptable Administrative Coordinator to be the operational backbone of our office. This is primarily an administrative role — roughly half of the position involves general office administration, with the remaining time split across HR support and payroll support functions.

We want someone who is organized, diplomatic, and sharp enough to handle sensitive HR and payroll tasks competently alongside a broad range of administrative work

General Administration (~50%)

• Manage day-to-day office operations, correspondence, and scheduling
• Maintain files, records, and documentation systems
• Support leadership with calendar management, meeting coordination, and follow-up
• Handle vendor communications, ordering, and office logistics
• Assist with special projects as they arise across departments
• Serve as a point of contact for internal and external inquiries

HR Support (~25-30%)

• Assist with onboarding and offboarding paperwork and logistics
• Maintain employee files and ensure compliance documentation is current
• Support benefits administration and respond to routine employee questions
• Help coordinate recruiting logistics (scheduling interviews, posting roles, etc.)
• Escalate sensitive or complex HR matters appropriately rather than resolving them solo

Payroll Support (~15-20%)

• Assist with timesheet collection, review, and data entry
• Support payroll processing tasks under guidance
• Help reconcile basic payroll-related records
• Flag discrepancies for review rather than independently resolving complex payroll issues

What We're Looking For

• Maturity, diplomacy, and sound judgment — this role touches sensitive information and requires discretion
• Strong general administrative and organizational skills
• Some exposure to HR and/or payroll tasks — through a prior generalist, office manager, or administrative role — is a plus
• Comfort learning new systems and taking on responsibility as trust is established
• Excellent written and verbal communication
• Proficiency with standard office software (Microsoft Office/Google Workspace); familiarity with payroll or HRIS systems is a bonus, not a requirement
• A generalist background where HR/payroll was one part of a broader role, rather than the sole focus of your career

Why This Role

This is a great fit for someone who enjoys variety, wants exposure to HR and payroll without being boxed into either, and is looking for a well-rounded administrative role with room to grow into broader operational responsibility.