Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day financial operations for a retail organization in Matthews, North Carolina. This position focuses on accurate invoice handling, timely payment processing, and thorough account review to help maintain organized and reliable records. The ideal candidate is comfortable working with high-volume transactional data, uses sound judgment when resolving discrepancies, and communicates effectively with internal and external contacts.

Responsibilities:
• Process vendor invoices by reviewing details, assigning proper coding, and entering information accurately into the accounting system.
• Prepare and complete scheduled payment runs while confirming approvals, amounts, and supporting documentation are in place.
• Reconcile accounts payable records and vendor statements to identify variances and resolve outstanding items promptly.
• Maintain precise financial data through consistent data entry, document tracking, and record updates.
• Investigate invoice and payment discrepancies by partnering with vendors and internal teams to ensure timely resolution.
• Support month-end activities by organizing payable documentation and assisting with account balancing tasks.
• Use accounting platforms and spreadsheets to monitor transactions, validate data, and produce accurate payment information.
• Help maintain compliance with company procedures by following established controls for invoice processing and disbursements.• Experience performing accounts payable duties in a detail-oriented business environment.
• Working knowledge of account reconciliation, invoice processing, and payment cycle administration.
• Ability to code invoices correctly and manage detailed data entry with a high level of accuracy.
• Proficiency with Microsoft Excel for tracking, reviewing, and organizing financial information.
• Hands-on experience with at least one major accounting system such as Oracle, QuickBooks, or SAP.
• Strong attention to detail with the ability to identify discrepancies and follow through on resolutions.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.