Executive Administrative Coordinator

tendersglobal.net Position description Department: Executive Reporting to: President Temporary, Full-Time, Exempt Time Period: 3 month initial contract (potential for contract renewal/extension) Location: New York City Annual Salary Rate: $72,500 ($6,041.67 per month) Robert F. Kennedy Human Rights is seeking a highly organized, detail-oriented, and proactive Executive Administrative Coordinator to support the President. This role requires discretion, flexibility, and exceptional communication skills, and it involves administrative, scheduling, and household support. The ideal candidate is a resourceful, flexible, and highly organized person who can manage shifting priorities and maintain grace under pressure in a dynamic, fast-paced environment. Key Responsibilities: Event & Travel Coordination Organize domestic and international travel logistics: book flights, ground transportation, lodging, and prepare detailed itineraries that reflect the President’s preferences and commitments. Support the President during public and private events, meetings, and conferences as needed. Provide real-time event and logistics support, including evenings and weekends, as required. Administrative & Communications Support Serve as the primary point of coordination for the President’s schedule, including meetings, speaking engagements, travel, and personal appointments. Screen and manage all incoming communications including calls, emails, and mail; prioritize and draft responses as needed to ensure timely, professional communication. Track and submit timecards and expense reports accurately and on time; maintain clear records for financial reconciliation and reporting. Complete special projects and assignments by determining priorities, coordinating logistics, and ensuring successful execution. Do your part in keeping our operations running smoothly – tracking your hours and submitting invoices in a timely manner. Household & Personal Support Coordinate household-related tasks and liaise with vendors, contractors, and service providers to ensure smooth household operations. Assist with errands and personal tasks as directed, ensuring confidentiality and discretion. Provide occasional pet care support and oversight when needed. A successful candidate must have the following skills and experiences: 3+ years of high-level executive or C-suite support, operations, house manager, or coordination role; global, legal, non-profit, or advocacy experience is a plus; A demonstrated passion and understanding of RFKHR’s mission and legacy; Awareness and interest in current events and issues relating to human rights around the world; Ability to travel to New York City, Hyannisport, MA, and Washington, DC when necessary; Ability to work flexible hours, including evenings and weekends, and to travel as needed. Proficiency navigating and problem solving with systems such as Windows 10 OS and Apple products; Excellent organizational skills, ability to be flexible, and prioritize tasks on a day-to-day basis; Ability to proactively anticipate needs and take independent action, using good judgment, to resolve issues; Demonstrated experience booking and coordinating domestic and international travel; Excellent interpersonal and communication skills—written, verbal, and interpersonal—with a high level of professionalism. Strong attention to detail and able to scope out errors, including a willingness to own and fix mistakes; High level of integrity and discretion in handling confidential information; Strong typing skills – feel comfortable note-taking and drafting up correspondence; Experience working on online platforms such as Zoom, G-suite, MS-Office suite, and Mac Compatible products, especially Microsoft Excel; Ability to work on CRMs (Customer Relationship Management) platforms such as Salesforce or similar for key stakeholder communication tracking; Working knowledge of social media platforms (Facebook, Instagram, LinkedIn, Twitter/X, etc.) and ability to draft written content; Exceptional time management, including the ability to manage multiple tasks and projects at once; Strong work ethic – you’re flexible, patient, and able to stay gracious under pressure; Strong sense of teamwork and appreciation for inclusion – ability to build positive relationships with colleagues and stakeholders with different backgrounds, experiences, and perspectives. Availability and Compensation: The initial period of work will be three (3) months beginning Fall 2025; Option to extend dependent on deliverables; Available 40 hours per week; Full-time, monthly pay at the rate of $37/hour; annual salary rate of $72,500 Robert F. Kennedy Human Rights is an equal opportunity employer and believes we are stronger and more effective by working internally and externally with people of all abilities, diverse backgrounds, and a range of perspectives, particularly those who have historically been marginalized or underrepresented. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We do not discriminate in our hiring practices and in order to build the strongest possible workforce, actively seek a diverse applicant pool. If you’re in need of an accommodation at any time during the application and hiring process please contact us by emailing your request to [emailprotected] with the subj. line “Accommodation Request”. Examples include, but are not limited to: Having documents in alternate formats or read aloud Having interviews in a more accessible location/format Benefits and other Perks: Flexibility and independence to help manage your work and home life: Staff have the ability to occasionally work from home or telecommute (post-COVID). RFKHR values your health: RFK Human Rights covers 100% of individual-only costs of our platinum medical, dental, vision benefits, and subsidizes the cost for dependent coverage. RFKHR understands the importance of financial planning and saving: An automatic contribution of 7% of your salary after your first year of employment. A College Saveup/Loan PayDown program with an automatic $200/monthly contribution for any current loans or future loans. An automatic monthly cell phone & internet speed stipend of $125/monthly to offset any phone & internet expenses. Employees receive a $1,000 benefits card each calendar year to use at your discretion towards food and home & life purchases. RFKHR values your growth: RFK Human Rights provides an annual $1,000 professional development stipend to all full-time staff to use towards any courses, conferences, or training that would further one’s professional learning and development. As well as professional development days/hours to complete these courses. RFKHR loves to celebrate human rights advocates and our hard work! We do so by hosting award ceremonies, galas, summer outings, holiday parties, potlucks, domestic and international staff retreats, and spur-of-the-moment social outings. 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