Administrative Assistant I

Administrative Assistant I, Business, Engineering and Information Technology Division

The Administrative Assistant I (Business, Engineering and Information Technology Division) acts as a liaison between office staff and Stark State College students, external and internal stakeholders, has excellent customer service skills, and provides support to coworkers.

Salary range: Min: $33,403/yr. Max: $42,814

Typical Hours of Work: Monday through Friday 8:00 a.m. until 4:30 p.m.

You'll be a Great Fit If: If you are a problem solver who has excellent communication skills and impeccable attention to detail, this position would be a great fit. In addition to these skill sets, an ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Typical Responsibilities Include:

• Provides administrative support to faculty, staff, and students within the assigned department.
• Serves as the first point of contact for a fast-paced office by greeting individuals, providing information, answering questions directed via various modes (telephone, e-mail, in person), and responding to requests.
• Performs a variety of routine to moderately complex administrative office functions that require an understanding of departmental or divisional operations and policies in support of the department.
• Coordinates and maintains effective office procedures and efficient workflow. Establishes and maintains efficient filing systems and office organization.
• Maintains good working relationships with other areas of the college to ensure accurate reporting and coordination of activities.
• Exercises good judgment and discretion when handling confidential items or providing information to employees, students, or the public.
• Responsible for assisting in the successful planning, support, and execution facilitation of planned community events, including vendor communications as appropriate.
• Manage and maintain department/division files, records, and databases with accuracy and confidentiality.
• May assist with curriculum-related administrative functions, including maintaining and updating curriculum materials, scheduling academic courses, updating program information, and processing textbook requisitions (as appropriate and assigned for department/division supported).
• Support budget tracking and procurement processes by processing invoices, purchase orders, and expense reports.
• Assist in the planning and coordination of departmental/division events, workshops, and conferences.

To be considered, you'll need: High school diploma or GED required. At least one year of administrative assistant experience or an Associate's degree is required. It is preferred that the Associate's degree be in business, office administration, or another related field.