Executive Assistant - Financial Services

Executive Assistant - Financial Services - Boston, MA

We are seeking candidates for an Executive Assistant position with a leading investment management firm located in Boston, MA. The Executive Assistant will be responsible for supporting the C-Suite leaders and managing daily office operations. The ideal candidate will have 3+ years of administrative experience within the investment management or professional services industry. 

This is a 3-6+ month contract-to-hire position that will pay $38-48/hour (depending on experience). This position supports a hybrid work model, onsite 4 days per week in their Boston office. 

Responsibilities: 

• Provide high-level executive support to the CEO and C-suite while overseeing daily office operations

• Manage complex calendars, meetings, and domestic and international travel arrangements

• Prepare executive correspondence, presentations, and briefing materials

• Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics

• Monitor priorities and ensure timely follow-up on action items

• Oversee office operations, including vendor management (IT, facilities, security, and office supplies), onboarding support, and workspace logistics

• Serve as the primary point of contact for office-related needs and act as a trusted liaison to internal and external stakeholders

• Handle confidential information with discretion and provide support on special projects as needed

• Perform additional duties as assigned

Qualifications:

• Bachelor’s degree required

• 3+ years of experience in executive assistance, administrative support, or office management within investment management, financial services, or a related professional services environment

• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel)

• Fluent in English and Spanish, with strong written and verbal communication skills in both languages (preferred but not required)

• Excellent organizational, time management, and prioritization abilities

• High level of professionalism, discretion, and sound judgment

• Strong attention to detail with exceptional follow-through

If you are interested in learning more about this opportunity, please email your resume to Lydia at View email address on click.appcast.io.