Workday Payroll Consultant

Job Description

Job Description

SR. Workday Consultant - Start ASAP

Fast-growing Fintech Company

Hybrid

Responsibilities

• Process full-cycle, biweekly payroll end to end for exempt and non-exempt employees across multiple entities using Workday, ensuring timely and accurate execution.
• Audit payroll data, validate calculations, and maintain detailed payroll records to ensure data integrity and minimize errors.
• Act as the primary escalation point for complex payroll issues, investigate discrepancies, and resolve problems quickly and accurately.
• Manage year-end payroll processing, including W-2 generation, balancing, adjustments, and amendments, ensuring compliance and accuracy.
• Ensure ongoing compliance with federal, state, and local payroll regulations, including wage and hour laws, and maintain strong internal controls.
• Manage payroll tax obligations, including handling registrations, account closures, and resolving tax notices, while monitoring changes in payroll tax laws and implementing necessary updates.
• Support external audits by providing accurate documentation, reports, and explanations of payroll processes and controls.
• Serve as the payroll subject matter expert for HR, Finance, and leadership, providing guidance on payroll policies, practices, and compliance requirements.
• Partner closely with HR and Finance on onboarding and offboarding activities, pay changes, and benefits administration to ensure accurate and timely payroll, tax, and benefit funding.
• Support system implementations, upgrades, and integrations, particularly within Workday, contributing payroll expertise to project teams.
• Develop and maintain payroll reports and analytics that provide leadership with clear insights into payroll trends, costs, and compliance metrics.
• Reconcile payroll-related accounts and support month-end close activities in coordination with the accounting team.
• Identify opportunities for automation and process improvement across payroll operations and drive initiatives that increase efficiency and scalability.
• Maintain up-to-date payroll policies, procedures, and documentation to ensure audit readiness and consistent operational practices.
• Communicate complex payroll topics in a clear, accessible manner to non-payroll stakeholders, supporting informed decision-making across the business.

Essential Skills

• 5–8 years of progressive payroll experience in a fast-paced, multi-entity environment.
• Deep expertise in multi-state payroll processing, including strong knowledge of federal and state compliance, tax regulations, and wage and hour laws.
• Hands-on experience with Workday Payroll, with the ability to immediately process payroll in the system.
• Demonstrated ability to manage end-to-end biweekly payroll for exempt and non-exempt employees across multiple entities.
• Strong understanding of payroll tax obligations, including registrations, account closures, and tax notice resolution.
• Experience supporting external audits and maintaining robust internal controls related to payroll.
• Proficiency in Microsoft Excel, including the ability to build, analyze, and interpret payroll reports and analytics

Additional Skills & Qualifications

• Certified Payroll Professional (CPP) designation highly preferred.
• Fundamental Payroll Certification (FPC) considered a plus.
• Experience with NetSuite or similar general ledger and ERP systems, with at least 5 years of ERP experience within the last 5 years strongly valued.
• Financial services sectors such as fintech, insurance, or investment firms, particularly in organizations with multiple entities and a large employee base.
• Experience working in environments of 1B+ in size and supporting approximately 1,700 employees across multiple companies.
• Prior involvement in HRIS projects and system implementations, particularly related to payroll and Workday integrations.
• Technology-forward mindset, with a strong inclination to automate, improve, and scale payroll processes using modern tools and systems.

This is a Contract position based out of Chicago, IL.

The pay range for this position is $38.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Chicago,IL.

This position is anticipated to close on Aug 18, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.