Administrative Assistant

Administrative Assistant

We are seeking an Administrative Assistant to join the construction department of a leading commercial real estate organization. This onsite, contract role is vital in providing administrative, accounting, and vendor coordination support across multiple construction projects. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment with shifting priorities.

Responsibilities

• Assist with expense reports and purchase orders.
• Support project managers and construction leadership with daily administrative tasks.
• Review project accounting documents, including invoices, purchase orders, and budget updates.
• Assist with tracking project costs, commitments, and financial documentation.
• Coordinate with vendors, contractors, and service providers to ensure timely submission of required paperwork.
• Maintain compliance documentation, including insurance certificates, contracts, and safety records.
• Prepare and update project files, logs, and reports.
• Assist with scheduling meetings, preparing agendas, and distributing project communications.
• Monitor project timelines and follow up on outstanding items.
• Maintain organized digital and physical records for multiple active projects.
• Provide general administrative support to the construction team as needed.

Essential Skills

• 2 to 4 years of administrative experience in a recent role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail and accuracy, especially when reviewing financial or compliance documents.
• Strong communication and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working in a team environment with cross-functional partners.

Additional Skills & Qualifications

• Experience with expense reports is a plus.
• Experience with contracts or work orders.

Work Environment

This onsite, contract position requires onsite work from Monday to Friday, from 8am to 5pm.

Job Type & Location: This is a Contract position based out of Indianapolis, IN.

Pay and Benefits: The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Indianapolis, IN.

Application Deadline: This position is anticipated to close on May 31, 2026.