Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations and help create a welcoming environment for clients and visitors in Sharonville, Ohio. This Long-term Contract position is ideal for someone who brings strong organizational ability, clear communication, and confidence in managing front-desk and administrative tasks. The person in this role will work closely with the advisor and broader team to keep office processes running smoothly while delivering a high standard of service in both in-person and digital interactions.

Responsibilities:
• Welcome clients, guests, and other visitors with a courteous approach that reflects the office’s service standards.
• Help deliver a positive client experience across both in-office interactions and online communication channels.
• Maintain accurate records for incoming and outgoing mail in accordance with applicable federal requirements.
• Coordinate the ordering and replenishment of office materials to ensure supplies remain stocked and organized.
• Provide day-to-day administrative assistance to the advisor and team, including clerical and operational support.
• Manage calendars, arrange meetings, and assist with scheduling needs to support efficient office workflow.
• Handle routine reception and office support duties, including use of standard office equipment and general front-desk coverage.• At least 3 years of experience in an administrative, office support, or receptionist-focused role.
• Strong interpersonal skills with the ability to interact professionally with clients, guests, and internal team members.
• Clear verbal and written communication skills suited to a client-facing office environment.
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
• Ability to manage multiple clerical and scheduling tasks with accuracy and attention to detail.
• Associate or bachelor’s degree preferred.
• Experience with general administrative support, calendar coordination, and standard office equipment.