Executive Assistant

Qualifications & Skills Prior experience in construction coordination or project administration preferred Strong organizational skills with a high level of attention to detail Ability to manage multiple responsibilities in a fast-paced environment Excellent communication skills with strong follow-up and accountability Familiarity with basic bookkeeping functions, including AP/AR, is an advantage Manage and organize project documentation, including contracts, W-9 forms, certificates of insurance (COIs), and other compliance-related paperwork Support the onboarding process for vendors and subcontractors Maintain accurate and well-structured project files and records Monitor pending documentation and proactively follow up with vendors and subcontractors to ensure timely submission Assist with scheduling coordination and facilitate internal team communication Provide day-to-day administrative and operational support to project managers Support financial processes, including Accounts Payable (AP) and Accounts Receivable (AR) tasks #J-18808-Ljbffr INA Solution