Administrative Assistant

Job Title

We are seeking a highly organized and proactive professional to support business operations and leadership priorities in a fast-paced environment.

Role & Responsibilities

Provide comprehensive administrative support to the MIM General Manager including calendar management, meeting coordination, travel arrangements, and day-to-day operational support.

Prepare presentation materials, reports, correspondence, meeting agendas, emails, and other internal and external communications.

Prepare and distribute reports and communications on a regular schedule.

Maintain files, databases, organizational records, archives, distribution lists, team calendars, and other relevant documentation.

Manage inquiries, and respond to or route requests from internal and external stakeholders with appropriate follow-up and communication.

Schedule and coordinate meetings, customer visits, conferences, domestic and international travel, and other group activities.

Work collaboratively across M ICTX and GE HealthCare leadership and administrative staff, fostering strong partnerships and supporting organizational priorities.

Handle highly confidential and sensitive information with the highest degree of professionalism, discretion, and integrity.

Support hiring and onboarding activities by coordinating interview schedules, greeting candidates, facilitating onboarding activities, and helping ensure a positive employee experience.

Utilize and train others on contemporary collaboration tools and company systems to support effective meetings, events, communication, and productivity.

Coordinate team events, employee engagement activities, MUTTS events and other organizational programs.

Support space planning for multiple teams, and assist with new hire onboarding and workspace preparation.

Update and maintain organizational charts and team calendars.

Prepare and submit expense reports in a timely manner and assist with invoicing and other administrative processes as needed.

Manage office supplies, conference room coordination, organizational distribution lists, and other routine business operations.

Support special projects and provide additional administrative and operational assistance as required.

Required Qualifications

High school diploma/GED with 5+ years of relevant experience.

Strong organizational, planning, and prioritization skills.

Ability to manage multiple activities simultaneously in a fast-paced environment.

Excellent written and verbal communication skills.

High level of professionalism and discretion when handling confidential information.

Strong collaboration and relationship-building skills across leaders, teams, and functions.

Proficiency with Microsoft Office and modern collaboration tools.

We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No