Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist processes customer payments, manages billing activities, and supports collection efforts for an assigned portfolio of accounts. This role focuses on accurately applying cash, reconciling accounts, and supporting month-end close processes within a fast-paced, manufacturing and inventory-based environment.

Responsibilities

• Allocate customer payments to the appropriate customer accounts with a high degree of accuracy.

• Process credit card transactions and issue manual customer billings and credits in a timely manner.

• Perform manual billing adjustments on assigned accounts as needed.

• Balance accounts receivable and general ledger reports on a daily basis.

• Apply cash receipts on a daily basis and ensure all applications are accurate and complete.

• Maintain a daily log of all batched cash applications for tracking and audit purposes.

• Assist with monthly bank reconciliations and support the accounting team during the month-end close process.

• Facilitate and document account credit applications after obtaining required remittance advice and approvals.

• Support billing and collection efforts for a portfolio of accounts generating significant monthly revenue.

• Collaborate with the Credit/Accounts Receivable team to resolve payment discrepancies and past-due invoice issues.

Essential Skills

• 4+ years of experience in cash applications within a manufacturing or inventory-based environment, supporting a client portfolio generating approximately $25 million in average monthly revenue.

• 3+ years of experience working with an ERP system such as SAP, Oracle, JD Edwards, Workday, NetSuite, Microsoft Dynamics, or a similar platform.

• Hands-on experience with accounts receivable, including payment posting and reconciliation.

• Experience working with past-due invoices and supporting collection efforts.

• Proficiency in Microsoft Excel, including use of basic formulas, pivot tables, and VLOOKUP functions.

• Strong accounting skills, including familiarity with journal entries and cash application processes.

• High school diploma or equivalent.

• Ability to work accurately and efficiently in a fast-paced, direct, and dynamic environment.

Additional Skills & Qualifications

• Experience working with or alongside credit and accounts receivable teams.

• Familiarity with ERP systems in a manufacturing setting; experience with QAD or similar systems is beneficial.

• Strong attention to detail and organizational skills to maintain logs and reconcile reports.

• Effective communication skills to collaborate with internal stakeholders and resolve account issues.

• Comfort working in a large, multi-location organization with domestic and international operations.

• Alignment with an inclusive, diversity-focused workplace culture.

Work Environment

This role is based at the corporate headquarters in West Chester, PA within the Credit/Accounts Receivable group. The position follows a hybrid schedule with three days onsite (Monday, Tuesday, and Wednesday) and two days remote each week. The environment reflects a blue-collar, traditional manufacturing culture that is fast-paced, direct, and dynamic, requiring adaptability and a strong work ethic. The organization operates manufacturing facilities in multiple states and sources products internationally, offering exposure to a complex, inventory-based business. The office is pet-friendly, allowing dogs on site, and promotes an inclusive culture that supports diversity, equity, and inclusion across all aspects of employment.

Job Type & Location

This is a Contract to Hire position based out of West Chester, PA.

Pay and Benefits

The pay range for this position is $23.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in West Chester,PA.

Application Deadline

This position is anticipated to close on May 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on jobs.institutedata.com (%View email address on jobs.institutedata.com) for other accommodation options.