Human Resources & Billing Coordinator

Job Description

Job Description

Circadia brings industry-leading knowledge to integrate people and space in productive work environments that foster creation, collaboration and connection. For 80 years, Circadia has been serving the St. Louis metropolitan area and has earned a reputation synonymous with value, service and integrity. As one of the nation's leading Steelcase dealers, we have access to data and insights from around the world and pride ourselves on the knowledge we bring to every relationship. We offer customers insight, advice and solutions that help their businesses grow and companies succeed.

The HR & Billing Coordinator is an integral member of the Shared Servies team and is responsible for coordinating and administering key day-to-day HR and payroll activities under the direction of the HR Director. This position serves as an important resource for employees and supervisors and is responsible for ensuring that payroll, employee records, benefits, onboarding, and other HR processes are handled accurately, confidentially, and in a timely manner.

This role will also provide accounting support, primarily related to billing for the company's various divisions. Approximately 80% of the position's responsibilities are focused on Human Resources and payroll, with approximately 20% dedicated to billing and accounting support. The successful candidate is highly organized, detail-oriented, dependable, and able to manage multiple priorities while meeting strict deadlines. This position requires a high level of confidentiality, sound judgment, strong attention to detail, and a commitment to providing excellent service.

RESPONSIBILITIES

• Prepare and process accurate and timely biweekly non-union payroll and weekly union payroll.
• Review and verify approved employee time records and work with employees and supervisors to resolve discrepancies prior to payroll processing.
• Maintain accurate payroll records and process changes affecting employee pay, including tax elections, insurance deductions, loan payments, garnishments, and other payroll adjustments.
• Serve as the primary point of contact for employees and supervisors regarding payroll questions, issues, and corrections.
• Review quarterly and year-end payroll tax filings, W-2s, and related reports prepared by the payroll provider to ensure accuracy.
• Prepare payroll journal entries and provide payroll information to support accounting and financial reporting.
• Maintain accurate and confidential employee personnel files and HR records.
• Assist with the administration of company benefit programs, including employee enrollments, changes, and employee questions.
• Coordinate and assist with the onboarding process for new employees, ensuring required employment documentation is completed accurately and timely.
• Respond to employment verification and reference check requests.
• Assist employees and supervisors with basic questions regarding company policies, procedures, benefits, and HR processes, escalating more complex matters to the HR Director as appropriate.
• Maintain a high level of confidentiality and discretion when handling employee, compensation, payroll, and other sensitive information.
• Assist with projects, reporting, audits, and other initiatives as assigned by the HR Director.
• Maintain current knowledge of company HR policies and procedures and assist in ensuring HR processes are consistently administered.
• Prepare and process billing for the company's various divisions.
• Assist with other HR/Accounting projects as assigned.

SKILLS / QUALIFICATIONS

The successful candidate will possess:

• Strong attention to detail and a high degree of accuracy, particularly when working with payroll and employee information.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee and company information.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet firm deadlines.
• Strong interpersonal and customer-service skills with the ability to work effectively with employees, supervisors, customers, and outside service providers.
• Strong problem-solving skills and the ability to research discrepancies and identify appropriate solutions.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to learn and effectively use payroll, HR, accounting, and other business software systems.

EDUCATION & EXPERIENCE

• Associate degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• Previous payroll experience is strongly preferred; experience with ADP is a plus.
• Previous experience with billing is a plus but not required.
• Equivalent combination of education, training, and relevant experience will be considered.

Circadia is a drug-free workplace. Circadia is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran or status as a qualified individual with a disability or any other characteristic protected by applicable Federal, State, or Local law.