Executive Administrative Assistant

Job Title

Sr. Executive Administrative Assistant (Part-Time)

Job Description

The City of Murphy redefines the local government experience for its employees, citizens, and businesses; disrupting the perception of what municipal government is. We do this under the banner of being "One City, One Team" of public servants committed to exceptional service delivery by honoring our core values of being COOL.

• Respectful by providing considerate and thoughtful service to a diverse City with the goal of maintaining an inclusive atmosphere that fosters collaboration and innovation.
• Professional by being knowledgeable, competent, and efficient in service to all with the goal of maintaining high standards of behavior and work ethic while elevating each other as a Murphy team in efforts to deliver high-quality outcomes.
• Trustworthy by delivering service in an open, honest, and timely manner with the goal of fostering trust in all our relationships by maintaining integrity and high levels of accountability.
• Friendly by committing to a harmonious, engaging, and positive work environment with the goal of providing exceptional service to our internal and external customers.

Are you a COOL individual looking for a COOL place to work? This might be the place for you and the COOLest job you've ever had!

The City of Murphy's City Secretary's Office seeks to add a Sr. Executive Administrative Assistant (Part-Time) to its dynamic team! As our Sr. Executive Administrative Assistant, under the general direction of the City Secretary, you will perform responsible administrative and clerical duties in support of the City's records management and public information functions. You will also serve as staff liaison and administrative support for the Murphy Community Development Corporation/Murphy Municipal Development District (MCDC/MMDD), Planning & Zoning Commission, Board of Adjustment, and Historical Resources Advisory Committee (HRAC).

Posting Closure Notice The City of Murphy may modify, withdraw, or close any job posting at any time without prior notice. This includes removing a position from consideration once a sufficient number of qualified applicants have been received or if business needs change. We encourage interested candidates to apply as early as possible to ensure consideration.

Schedule Commitment This is a part-time, non-exempt position that works up to 20 hours per week. Evening attendance at scheduled board and commission meetings is required. For application support, or to check the status of your application, contact Human Resources by e-mailing View email address on click.appcast.io

Examples of Duties

• Assist the City Secretary with records management, including maintaining, organizing, indexing, and retaining official City records in accordance with state records retention requirements.
• Coordinate and process Public Information Act requests under the direction of the City Secretary, including gathering responsive documents, tracking deadlines, and maintaining request files.
• Prepare, post, and distribute meeting agendas in compliance with the Texas Open Meetings Act for:
• Murphy Community Development Corporation/Murphy Municipal Development District (MCDC/MMDD)
• Planning & Zoning Commission
• Board of Adjustment
• Historical Resources Advisory Committee
• Attend assigned board and commission meetings as required.
• Record, prepare, proofread, and distribute accurate meeting minutes.
• Maintain official records and supporting documents for assigned boards and commissions.
• Coordinate meeting logistics, prepare meeting packets, and distribute materials to board members and staff.
• Assist with updating committee rosters, appointments, and terms of office.
• Provide excellent customer service by responding to inquiries from staff and board member in a courteous and timely manner.
• Assist with maintaining departmental files, forms, and databases.
• Perform other related duties as assigned.

Typical Qualifications

MINIMUM QUALIFICATIONS

• A High School Diploma or General Education Degree (GED).
• Two (2) years of progressively responsible administrative experience.
• Valid State of Texas Class C driver's license.

Supplemental Information

PREFERRED QUALIFICATIONS

• Municipal or local government experience preferred.

• Ability to work evenings and weekends as needed.
• May be required to pass a drug screen and/or pre-employment job performance assessment.
• Ability to occasionally lift and carry up to 25 pounds.
• Frequent use of computers and standard office equipment
• Ability to sit for extended periods while performing administrative duties.

This position is part time and is not benefit eligible.