Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a Hi Tech Engineering organization in Chandler, Arizona. This Long-term Contract position is ideal for someone who can manage high-volume transactions with accuracy, maintain strong vendor relationships, and contribute to efficient financial close activities. The role will focus on invoice processing, expense review, payment coordination, and compliance with accounting standards and internal controls.

Responsibilities:
• Handle the complete accounts payable cycle, including reviewing, coding, and entering a high volume of invoices in a timely manner.
• Reconcile purchase orders, receiving records, and invoices to confirm that payments are supported and accurate before processing.
• Evaluate employee expense submissions through Concur, verify documentation, and confirm alignment with company travel and reimbursement guidelines.
• Coordinate ACH, wire, and check payments while helping maintain consistent payment schedules and strong vendor communication.
• Maintain vendor master data, collect required tax documentation such as W-9 forms, and assist with onboarding new suppliers.
• Use ERP and accounting platforms such as Oracle, NetSuite, ADP, or similar systems to process transactions and keep records organized for audit support.
• Assist with accruals, account reconciliations, aging analysis, and journal entry support during month-end, quarter-end, and year-end close activities.
• Partner with procurement, operations, and finance teams to resolve invoice discrepancies, improve workflow efficiency, and support compliance requirements.
• Provide documentation for internal and external audits and help uphold 1099 reporting obligations, internal controls, and regulatory standards.• At least 2 years of experience in accounts payable or general accounting.
• Practical knowledge of account coding, general ledger structures, and core accounting functions.
• Experience working with ERP or accounting software platforms such as Oracle, NetSuite, or comparable systems.
• Hands-on experience with Concur for expense management and familiarity with ADP or related financial services tools.
• Proficiency in Microsoft Excel, including the ability to work with pivot tables and advanced formulas.
• Strong attention to detail, sound organizational skills, and the ability to solve issues efficiently in a fast-paced environment.
• Understanding of how accounts payable activity affects cash flow, working capital, and financial reporting.
• Background in manufacturing, aerospace, defense, or other regulated environments is preferred.