Litigation Administrative Assistant

Litigation Administrative AssistantWilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.The Litigation Administrative Assistant provides high-quality administrative and legal support to attorneys and paralegals within the Litigation Practice Group. This entry-level position is designed for individuals developing foundational skills in litigation support, case management, and document preparation. Working closely with senior administrative professionals and attorneys, the Litigation Administrative Assistant ensures smooth daily operations and supports efficient delivery of client services.This position is available as a hybrid work schedule.ResponsibilitiesLearn core administrative processes within the Litigation Department, including document management, filing, calendaring, and workflow coordinationRotate between key teams to gain hands-on experience with different areas of litigation practice supportShadow seasoned Litigation Executive Assistants to observe best practices and develop technical and procedural proficiencyParticipate in department meetings, trainings, and social events to build connections and enhance understanding of firm culture and operationsGradually take on responsibilities for attorney support under supervision, progressing toward independent task managementAssist attorneys and senior administrative staff with preparation, formatting, proofreading, and finalization of pleadings, discovery, correspondence, and other legal documentsSupport attorneys with electronic court filings (state and federal) under supervisionMaintain electronic case files ensuring accuracy, organization, and compliance with firm filing protocolsTrack and maintain case-related deadlines, court appearances, and filing schedulesCoordinate with Distribution for mail and courier services and handle large document printing through the Copy Center or external vendors as neededCoordinate meetings, depositions, conference calls, hoteling office bookings, and travel arrangements as neededProcess expense reimbursements, enter attorney time, and handle related administrative tasks per firm policyCollaborate with departments such as IT, Records, and Docketing to facilitate workflow and resolve administrative issues promptlyHandle confidential and sensitive information with discretion and professionalismProvide back-up support to other assistants and departments during absences or high-volume periodsEducation and/or Work Experience Requirements:Bachelor's degree preferredCompletion of a legal secretary or paralegal program a plus1+ years of administrative experience, preferably in a professional services or law firm environmentProficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), and PDF editing toolsWillingness to learn new firm platforms, including AIStrong organizational skills, attention to detail, and verbal/written communicationAbility to prioritize tasks and manage multiple assignmentsWillingness to support teammates and provide back-up coverage when neededMust be able to work under pressure while maintaining a positive attitude and providing exemplary customer serviceAbility to work both independently and collaboratively in a fast-paced, deadline-driven environmentHybrid in-office schedule required, with flexibility to work overtime or adjust hours on short notice based on business needsHigh level of professionalism, reliability, and client-service orientationThe primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $35.74 - $48.35 per hour.The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.Benefits information can be found here. Equal Opportunity Employer (EOE). Wilson Sonsini