Administrative Assistant

Office Management & Administration · Oversee general office operations, ensuring a well-organized and professional work environment. · Manage office supplies, equipment, and vendor relationships. · Support HR and accounting functions such as onboarding, timekeeping, expense reporting, and invoice processing. · Coordinate internal communications, meetings, and company events. · Maintain accurate and confidential business records, files, and correspondence. · Serve as the primary point of contact for visitors, incoming calls, and mail distribution. Sales Support & Customer Service · Provide administrative and operational support to the inside and outside sales teams. · Prepare and process sales quotes, purchase orders, and order confirmations. · Communicate with customers regarding product availability, order status, and delivery timelines. · Maintain accurate customer records and data in CRM and ERP systems. · Assist with bid preparation, proposal documentation, and follow-up communication. · Support the coordination between sales, production, and shipping to ensure accurate and timely order fulfillment. Process & Communication Support · Develop and maintain efficient office and sales processes to improve communication flow and customer experience. · Assist in reporting and tracking sales metrics and performance data. · Support marketing and business development initiatives such as trade shows, mailings, and promotional materials. · Coordinate travel arrangements and logistics for company staff as needed. AtWork - Jacksonville Northwest