Executive Assistant & Office Manager

Executive Assistant & Office Manager

A well-established and growing professional services organization is seeking a highly organized, proactive, and service-oriented Executive Assistant & Office Manager to support senior leadership while overseeing daily office operations.

This role is ideal for a polished professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a positive and efficient workplace experience. The successful candidate will provide high-level administrative support, manage office functions, coordinate events and travel, and serve as a key point of contact for employees, visitors, and vendors.

This position requires a strong sense of ownership, exceptional attention to detail, and the ability to operate both strategically and hands-on.

Executive Support

• Manage complex calendars and scheduling for senior executives.
• Coordinate internal and external meetings, including room reservations, logistics, catering, and meeting materials.
• Arrange and manage business travel, including transportation, accommodations, and itineraries.
• Assist with expense reporting and administrative documentation.
• Support executives with special projects and day-to-day priorities.

Office Management

• Serve as the primary point of contact for office operations and visitors.
• Manage incoming calls, mail, and deliveries.
• Oversee office supplies, refreshments, and workplace resources.
• Coordinate vendor relationships and building-related requests.
• Ensure conference rooms, common areas, and office facilities remain organized and presentable.
• Assist with technology coordination, including equipment setup and vendor communication.

Employee & Event Support

• Support onboarding and offboarding activities for employees.
• Coordinate office events, team gatherings, and company-sponsored activities.
• Assist with planning and executing internal and external events.
• Manage branded materials, employee resources, and office communications as needed.

Qualifications

Required

• Bachelor's degree or equivalent professional experience.
• 5+ years of executive assistant, office management, administrative, hospitality, or related experience.
• Experience supporting senior leaders in a dynamic professional environment.
• Strong organizational, time management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and common business applications.

Preferred

• Notary Public certification or willingness to obtain certification.
• Experience coordinating events, travel, and vendor relationships.
• Background in a professional services, corporate, financial, legal, consulting, or similar business environment.

Desired Attributes

• Highly responsive and proactive.
• Strong sense of ownership and accountability.
• Service-oriented mindset with a willingness to support wherever needed.
• Professional and discreet when handling confidential information.
• Adaptable and comfortable working in changing environments.
• Detail-oriented with strong follow-through.
• Positive, energetic, and collaborative approach.
• Able to work independently while effectively supporting multiple stakeholders.

Work Environment

• Primarily onsite position with some flexibility based on business needs.
• Requires regular in-office presence and interaction with employees, leadership, and visitors.
• Occasional support outside standard business hours may be required.

Compensation

• Competitive base salary commensurate with experience.
• Comprehensive benefits package.
• Professional development opportunities.

Benefits

The organization offers a competitive benefits package that may include:

• Medical, dental, and vision insurance
• Life and disability insurance
• Retirement savings plan with employer-sponsored options
• Paid time off and company holidays
• Employee assistance programs
• Professional development and training opportunities
• Additional voluntary benefit options

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance