Receptionist/Office Coordinator

Job Description

Job Description

At-a-Glance:

Are you ready to build your career by joining an international fire, HVAC and security equipment company. If so, our client is hiring a Receptionist/Office Coordinator.

Position Type:

• Contract
• Onsite

Required

• High school diploma or equivalent required
• Associate's or bachelor's degree preferred.
• 1+ years of receptionist, administrative, office coordination, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Customer-focused with exceptional interpersonal skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to maintain confidentiality and exercise sound judgment.
• Highly organized, service-oriented, and enjoys supporting both people and operations.
• Approachable professional who genuinely enjoys helping others and creating a positive experience for everyone who walks through the door.
• Being organized, dependable, and proactive, often anticipating needs before they arise.
• Thrive in a fast-paced environment where no two days are the same, and comfortable balancing multiple priorities while maintaining a calm, professional demeanour.
• Natural problem solver who communicates effectively with people at all levels, values teamwork, and approaches every task with a positive attitude and strong sense of ownership.

Responsibilities:

• Receptionist/Office Coordinator is the first point of contact for visitors, clients, and employees, creating a welcoming and professional office environment.
• Role is responsible for managing front desk operations while coordinating day-to-day administrative and office functions to ensure the workplace runs efficiently.
• Responsibilities are subject to change based on shifting business needs
• Greet and assist visitors in a friendly and professional manner.
• Monitor and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and place orders to ensure adequate inventory.
• Assist with employee onboarding by preparing workspaces, badges, and office supplies.
• Support company meetings, events, and employee engagement activities.
• Ensure common areas remain organized, clean, and welcoming.
• Identify opportunities to improve office processes and administrative efficiency.
• Perform other administrative duties and special projects as assigned.