Legal Assistant

ARIZONA DEPARTMENT OF ADMINISTRATION Delivering results that matter by providing best in class support services. Legal Assistant Job Location Risk Management Division (RMD) This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures Main Office Location: 100 N. 15th Ave, Phoenix, AZ 85007 Posting Details Salary: $60,000 - $75,000 Grade: 22 Open Until Business Needs Are Met (first review of resumes 11/9/2026) Job Summary The Arizona Department of Administration (ADOA), Risk Management Division (RMD) is seeking a skilled and detail-oriented Legal Assistant to join the Property and Liability Section. Operating under the direction of the Risk Manager, Deputy Assistant Risk Manager, and Property and Liability Claims Manager, this role performs essential paralegal functions, thorough investigative research, and comprehensive report preparation. The Legal Assistant serves as a critical liaison connecting State Agencies, the Arizona Attorney General’s Office, and the Joint Legislative Budget Committee (JLBC) to facilitate seamless communication and case coordination. Additionally, this position plays an integral part in drafting high-level statutory reports utilizing established templates and supporting complex, in-depth fact-finding investigations to protect the State's assets and public interests. Job Duties Assist state agencies in developing risk mitigation plans in compliance with JLBC Rule 14 and A.A.C. R2-10-108, delivering actionable recommendations to minimize liability. Compile complex data and draft the State Risk Management Annual Report for submission to the Joint Legislative Budget Committee (JLBC). Prepare and distribute biweekly claims status summary reports to the ADOA Legal Department. Track, compile, and maintain comprehensive claim resolution records, including detailed settlement documentation and trial outcomes. Verify, standardize, and organize claims coding within state databases to support trending analyses, loss prevention, and subrogation/recovery initiatives. Analyze historical claims trending data and generate custom reports for internal leadership and external partner agencies. Conduct formal legal research utilizing statutory reference libraries, court filing databases, and Risk Management Information Systems (e.g., Origami Risk). Track active litigation status, review court dockets, and conduct historical case analysis across state and federal courts. Perform investigative research to locate witnesses, run background checks, and gather pertinent documentary and physical evidence for liability claims. Monitor sensitive Equal Employment Opportunity Commission (EEOC) claims with a high degree of confidentiality, integrity, and discretion. Conduct law firm conflict checks and process outside counsel conflict waiver requests in coordination with the Arizona Attorney General’s Office. Serve as the division’s Large Loss Liaison, facilitating timely communication and information exchange among State Agencies, the Attorney General’s Office, and the JLBC. Process and fulfill public records requests in compliance with Arizona public records statutes and disclosure standards. Conduct medical credentialing background verifications and investigations for state healthcare professionals and university medical students. Draft, edit, and proofread official correspondence, legal memorandums, and executive-level communications on behalf of the Assistant Director. Review administrative and operational records to sign authorized forms, requests, and approvals under delegated authority. Monitors, triages, and manages incoming communications within the Risk Manager's email account, ensuring urgent matters are escalated appropriately. Knowledge, Skills & Abilities (KSAs) Knowledge of: Knowledge of Arizona Revised Statutes (ARS), Arizona Administrative Code (AAC), Executive Orders, Arizona Rules of Civil Procedure, Federal Court procedures, and judicial protocol. Comprehensive knowledge of Joint Legislative Budget Committee (JLBC) Rules, intergovernmental agreements, contract law, insurance industry standards, and discovery procedures associated with litigation management and claims handling. Intermediate knowledge of Google Office Suite, and Microsoft Office Suite. Knowledge of Litigation Technology, legal research libraries, automated paperless systems, data validation, conditional formatting, and industry-specific applications. Skills in: Advanced background checking and comprehensive legal research skills. Complex problem-solving, active learning, critical thinking, strategic positioning, persuasion, and negotiation skills. Exceptional written and verbal communication skills, including active listening, reading comprehension, and professional email/telephone correspondence. Skilled in utilizing information technology, configuring spreadsheets with data validation/conditional formatting. Excellent time management, customer service, multitasking, organization, and a demonstrated ability to establish performance metrics and business standardization methods. Abilities to: Ability to understand complex laws, applicable standards, rules, and policies across a wide variance of state agencies. Ability to accurately and clearly report the status of investigations, technical research, and site assessments through data-driven summaries. Ability to handle highly private and confidential information with tact, discretion, and integrity under tight, time-sensitive deadlines. Ability to manage varied responsibilities with speed and accuracy while remaining responsive to changing organizational priorities with a positive attitude. Ability to learn new software applications quickly. Selective Preference(s) Education (Associates or Bachelor’s degree) in Paralegal Studies, Risk Management, Legal Studies, Business Administration, or a closely related fi eld; OR an equivalent combination of active legal assistant experience and year-for-year education. Licensure & Certifications Highly preferred Professional Paralegal Certifi cation. Preferred coursework or professional designations associated with Risk Management or Insurance Pre-Employment Requirements Background and reference check, including a criminal records verification If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:Driver’s License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits The Arizona Department of Administration offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program) Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplementary life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment Contact Us If you have any questions please feel free to contact Christopher Langseth at View email address on click.appcast.io for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. #J-18808-Ljbffr