Administrative Assistant (On-site)

We are seeking an Administrative Assistant for our client in Albany, NY. This position will provide office and administrative support and work closely with department leadership.

• Manage staff calendars
• Format and prepare reports and presentation materials
• Maintain electronic and hard-copy files, logs, and tracking systems
• Arrange travel and prepare related paperwork
• Schedule in-person and virtual meetings and conference calls
• Compile, prioritize, and distribute mail
• Maintain inventory and order supplies
• Answer and route phone calls
• Complete additional assignments and projects as needed

Minimum Qualifications

• High school diploma or equivalent
• Minimum of two years of experience in a professional office setting
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and shared calendars
• Experience with WebEx and Zoom
• Experience supporting daily office operations
• Ability to enter and extract data from electronic databases
• Ability to work independently and collaboratively
• Strong organizational, prioritization, and multitasking skills

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: One Commerce Plaza, Albany, NY 12210

Duration: approximately 2 years
Apply by deadline: 8/21/2026
Shift Days/Times: M-F: 8am - 5pm

Pay Range: $20.00 - $22.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.