Regional Office Administrator

Regional Office Administrator

Bloomberg is a global leader in business and financial information, news, and insight. We use innovative technology to deliver trusted data and bring transparency to the financial markets. Our customers around the globe rely on us for the information and tools they need to make critical investment decisions and remain connected across all sides of the financial community.

What's the Role?

We're looking for a Regional Office Administrator to support the Head of Bloomberg's San Francisco Engineering office. San Francisco is an established engineering office with approximately 150 employees. In this role, you'll coordinate office-wide communication, engagement, and day-to-day operations while serving as a key point of contact for Engineering employees. You'll help create a seamless, well-coordinated, and highly engaged workplace environment. This role requires a proactive, highly organized individual who can operate independently, anticipate needs, and coordinate initiatives across the office.

We'll Trust You To:

• Manage office-wide communications, including newsletters, announcements, and updates from global teams
• Maintain awareness of office activities and priorities, staying informed on team initiatives, facilities updates, and workplace needs, and proactively surfacing relevant updates
• Coordinate recurring office initiatives, such as all-hands and internal communications, ensuring effective execution
• Organize and support events that promote culture, engagement, and knowledge sharing, including office-wide, team-specific, and external-facing events
• Coordinate shared calendars and scheduling for office-wide meetings, events, and leadership engagements to improve visibility and alignment
• Partner with leadership and teams to support a positive, inclusive, and well-connected office environment
• Support onboarding activities, including new hire setup and helping employees integrate into the office
• Serve as a point of contact for Engineering employees, connecting them with resources and helping ensure a smooth day-to-day office experience
• Provide administrative support to the Head of San Francisco Engineering, including proactive calendar management, travel coordination, expense tracking, and support for ad hoc requests

You'll Need To Have:

• 5+ years of experience in administrative, office management, or executive support roles
• Experience supporting senior leaders and managing competing priorities with sound judgment
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Technical proficiency in Google Workspace and Microsoft Office
• A proactive, resourceful approach and ability to work independently in a fast-paced, collaborative environment
• Strong interpersonal skills and a high level of professionalism and discretion

What Makes You Successful In This Role:

You take initiative and anticipate needs without waiting for direction. You maintain strong awareness of what's happening across the office and take proactive steps to address evolving needs. You can manage and follow through on tasks and processes end-to-end. You build strong relationships and contribute to a positive, connected office environment. Discover what makes Bloomberg unique - watch our podcast series for an inside look at our culture, values, and the people behind our success.