Administrative Assistant (ART)

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The firm is seeking a motivated administrative professional to join our Administrative Resource Team (ART) providing core administrative support to legal departments throughout the firm. The ART serves as a central support hub for attorneys, legal professionals, and executive assistants delivering a broad range of administrative support services requiring a candidate with strong customer service, administrative, and organizational skills. This is an excellent entry level opportunity that could lead to a longer-term career at the firm supporting attorney practices. This role is available as a hybrid work schedule, and the in-office schedule will be 3 days/week. Must be available to work a 7.5-hour shift scheduled within our operating hours of 8:00 AM to 7:00 PM Pacific Time. Job Responsibilities Utilizing a centralized data base, retrieve assignments from legal professionals and perform tasks as requested; update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines Time-entry support Prepare and submit business expense reports Travel arrangements (Coordinating with internal travel agency) Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers Confirm status of vendor payments Provide file management assistance utilizing firm document management system (Netdocs) Create, revise and edit documents using MS suite and PDF programs General research (non-legal) Consistently deliver exceptional customer service to internal clients Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary Navigation assistance for new attorneys regarding resources and contacts within the firm Additional practice-specific support services as needed Knowledge, Skills, and Abilities Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with employees at all organizational levels of the firm Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus Ability to effectively prioritize multiple tasks, and produce accurate work product in a fast-paced, deadline-oriented environment Demonstrate strong attention to detail, outstanding organizational skills, and the ability to manage time effectively Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills Possess excellent written and verbal communication skills, including strong grammar, spelling, and punctuation Possess the ability to handle confidential, sensitive, and proprietary information with appropriate discretion Must be a self-starter who can work independently with minimal supervision Ability to establish and maintain effective working relationships and collaborate well in a team setting Flexible attitude and the ability to deal well with changing assignments and priorities Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency Proactive in seeking innovative ways to help others and the ART program Qualifications High school diploma required; bachelor’s degree preferred 3+ years of previous administrative support experience in a law firm or professional services environment preferred Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel) PDF programs, and the ability to learn new software applications quickly The primary location for this job posting is in Palo Alto, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: Palo Alto, San Francisco: $31.82 - $43.05 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE). careers.wsgr.com Wilson Sonsini is the premier legal advisor to technology, life sciences, and growth enterprises worldwide, as well as the venture firms, private equity firms, and investment banks that finance them. We represent more than 300 public enterprises and 3,000 private companies in a wide range of today’s cutting-edge industries, from AI and fintech to life sciences and mobility. For more than 60 years, our attorneys and professional staff have created a unique working environment. With deep roots in the fast-paced and innovative world of Silicon Valley, the firm fosters an entrepreneurial spirit and team-oriented approach for all employees, providing professional and personal development opportunities and encouraging all departments to promote a stable and optimal work/life balance. Wilson Sonsini is committed to creating a diverse and inclusive workforce globally. We have built a culture in which employees of all backgrounds, viewpoints, and experiences are encouraged and empowered to achieve their maximum potential. Our firm is consistently recognized among the top law firms in annual diversity rankings. For example, Wilson Sonsini ranked No. 2 among firms with more than 601 attorneys in Law360’s 2025 Diversity Snapshot. Additionally, in 2025, for the seventh consecutive year, Wilson Sonsini achieved Mansfield Plus Certification, and in 2026, for the sixth consecutive year, the firm achieved a top score of 100 on the Human Rights Campaign Foundation’s Corporate Equality Index. We are also dedicated to enhancing the communities in which we live and work by providing legal services, financial support, and volunteer services to worthy agencies and individuals in need. In 2025, Wilson Sonsini attorneys and staff provided more than 80,500 pro bono hours, participated in 125 community service projects, and raised over $130,000 for charitable organizations and causes. In addition, the Wilson Sonsini Foundation contributed more than $2.35 million to 112 law-related organizations and 129 community organizations in 2025. Wilson Sonsini has 17 offices in 16 technology and business hubs worldwide. Austin, TX Boston, MA Boulder, CO Brussels, Belgium Century City, CA Hong Kong London Los Angeles, CA New York, NY Palo Alto, CA Salt Lake City, UT San Diego, CA San Francisco, CA Seattle, WA Shanghai (China) Washington, D.C. Wilmington, DE