Administrative Coordinator

Administrative Coordinator I

The Department of Administration's (Admin) Chief of Staff office is seeking an enthusiastic Administrative Coordinator to join our Learning and Organizational Development (LOD) team. The LOD team fosters the coordination and delivery of professional development and training initiatives for state employees. In this role, you will provide efficient and reliable administrative support for the Learning and Organizational Development team, working to ensure the delivery of accurate, precise and effective services to all customers. This role is ideal for an individual with exceptional communication and organizational skills and focused on facilitating engaging, learner-centered experiences.

This position is onsite in Columbia, SC.

Responsibilities of the Administrative Coordinator I:

• Process billing for LOD team training services, prepare invoices, coordinate payments for contracted instructors, and monitor invoices to ensure timely payment.
• Maintain supplies and coordinate necessary expenses.
• Coordinate training logistics by researching and reserving training venues, preparing instructor and training contracts, and providing administrative support and back-up assistance for training programs, as needed.
• Prepare and process financial and metrics reports.
• Coordinate the LOD team's technology resources by monitoring equipment needs, including laptops and mobile devices, and managing related purchases as needed.
• Maintain and update training and participant information within the Learning Management System.
• Serve as a liaison and coordinate with Facilities Management and Parking Services for related requests and services to support.
• Perform other related duties as required.

A high school diploma and at least two (2) years of relevant experience in administrative services. A bachelor's degree may be substituted for the required work experience.

Additional Requirements:

The employee should be proficient using MS office and some familiarity with the use of current technology systems (LMS); have exceptional organizational skills to assist in complex processes (i.e. inputting information on spreadsheets and other electronic documents) and have experience in general office management and in providing high level coordination support.

Applicants indicating college credit or degree(s) on the application may bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.