Executive Assistant

Position Summary The Executive Assistant to the Executive Team provides high-level administrative, organizational, and coordination support to the company's executive leadership team. This position serves as a central point of coordination between executive leadership, corporate departments, mining operations, and external stakeholders. The Executive Assistant is responsible for managing executive schedules and priorities, coordinating leadership meetings, preparing reports and presentations, tracking action items, supporting executive projects, and ensuring timely communication and follow-through across the organization. This position requires exceptional judgment, confidentiality, organization, communication, and attention to detail. The successful candidate must be able to manage multiple priorities, anticipate the needs of executive leadership, and operate effectively in a fast-paced mining environment. The Executive Assistant will consistently represent the company and its leadership in a manner aligned with the Warrior Way values of Safer, Accountability, Follow Through, Excellence, and Responsibility. Essential Functions and Responsibilities Executive Team Support Provide comprehensive administrative and organizational support to members of the Executive Team. Coordinate executive calendars, appointments, meetings, travel, and competing priorities. Schedule and coordinate Executive Team meetings, leadership meetings, and special events. Prepare meeting agendas, briefing materials, presentations, reports, and correspondence. Prepare executive leadership for meetings by compiling relevant information and supporting documentation. Maintain confidential executive files, records, and information. Monitor incoming communications and assist with prioritizing matters requiring executive attention. Draft, edit, proofread, and format executive correspondence, presentations, reports, and communications. Track commitments and action items resulting from Executive Team meetings and ensure appropriate follow-up. Executive Team Coordination Serve as a central liaison between the Executive Team and internal departments, including Operations, Human Resources, Finance, Legal, Safety, Maintenance, Engineering, IT, Commercial, and other functional areas. Coordinate cross-functional initiatives and projects assigned by executive leadership. Maintain executive action-item trackers and follow up with responsible parties to ensure deadlines are met. Assist with the preparation and coordination of executive-level presentations and organizational communications. Coordinate executive calendars and meeting schedules to ensure efficient use of leadership time. Assist with preparation for Board, leadership, customer, vendor, and other high-level meetings. Coordinate information and deliverables required from multiple departments for executive review. Reporting and Data Management Compile information from multiple departments and prepare executive summaries, reports, presentations, and briefing materials. Assist with tracking key organizational, administrative, and operational metrics. Maintain spreadsheets, dashboards, schedules, and other management tools. Research information and prepare summaries to support executive decision-making. Monitor outstanding action items, deadlines, and deliverables and Communication and Relationship Management Serve as a professional point of contact for individuals communicating with the Executive Team. Communicate professionally with employees at all levels of the organization, including senior leadership, mine-site management, and corporate personnel. Coordinate communications between executive leadership and internal and external stakeholders. Exercise discretion and professionalism when handling sensitive and confidential matters. Establish and maintain effective working relationships across all areas of the organization. Help ensure timely and consistent communication between executive leadership and appropriate stakeholders. Meeting and Event Coordination Coordinate Executive Team meetings, leadership meetings, conferences, and special events. Prepare agendas, presentations, meeting materials, attendance lists, and supporting documentation. Coordinate meeting logistics, conference rooms, technology, catering, and other requirements. Record and distribute meeting notes and action items as appropriate. Follow up with responsible parties regarding outstanding commitments. Travel Coordination Coordinate executive travel arrangements, itineraries, accommodations, and transportation. Prepare detailed travel itineraries and support documentation. Coordinate travel logistics for Executive Team members and other leadership personnel as assigned. Assist with planning executive meetings and events requiring travel. Special Projects Support executive leadership with special proje #J-18808-Ljbffr