Contract Administrator

Job Description

Job Description

George J. Igel & Co., Inc.

Contract Administrator

Reports to: Senior Project Manager

FLSA Status : Exempt

Hours : 7:00 a.m. to 4:00 p.m. (One (1) Hour Lunch)

Job Location: 3500 Alum Creek Drive, Columbus, OH  43207- This position is primarily in person, with hybrid work capabilities.

General Overview: Under direct supervision, the Contract Administrator will assist the project team with daily administrative duties. They provide contract, project-documentation, and administrative support to assigned areas. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

• Uploads and maintains plans in PlanGrid and ensures current project documents are available to the appropriate teams
• Updates and maintains project information
• Processes customer contracts, including routing for review and signature, tracking status, maintaining records, and distributing executed documents
• Processes subcontracts and related documentation, including routing, tracking, filing, and communicating with internal teams and subcontractors as needed
• Maintains organized and accurate contract, subcontract, and project documentation in appropriate systems and files
• Updates and maintains labor and equipment rates
• Collects, organizes, and maintains project documents related to plan changes and communicates updates to appropriate project team members
• Provides Project Administrator coverage and support as needed, including change management, time and material invoicing, allowance tracking, Requests for Information (RFIs), submittals, purchase orders, pricing changes, and other project documentation
• Assists with collecting and routing material certifications, bills of lading, jobsite tickets, vendor and subcontractor documentation, and other project records as needed
• Assists with vendor and subcontractor invoice documentation, customer billing support, reports, and other project administration functions as assigned
• Performs general office and administrative duties, including managing correspondence, maintaining files and records, data entry, report preparation, meeting coordination, and departmental project support as needed
• Interacts professionally with customers, subcontractors, vendors, visitors, field staff, and internal customers
• Coordinates with project and field staff to ensure documentation follows established Company processes
• Knows and adheres to all Company policies and procedures
• Other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.

Qualifications

• Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role required
• At least two (2) years of experience in contract administration, project administration, administrative support, or a similar office support role preferred
• Construction industry or project-based administrative experience preferred
• Must be able to successfully complete necessary background checks
• Must successfully pass a pre-employment drug screening (George J. Igel & Co., Inc. is a Substance Use Prevention and Recovery Drug-Free Workplace and tests for marijuana)
• Must maintain an MVR (Motor Vehicle Record) that meets Company eligibility requirements when driving is required for the position

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office Suite and general office equipment
• Ability to learn and effectively use Company project management and document control systems, including PlanGrid
• Strong knowledge of grammar, spelling, and punctuation
• Skilled in handling and organizing multiple documents and files accurately
• Excellent oral and written communication skills, including public speaking
• Highly organized, detail-oriented, and able to work independently or in a team environment
• Strong ability to read, comprehend, and interpret written materials
• Able to stand and walk for extended periods of time
• Reliable transportation with the ability to travel daily to the primary workplace and occasionally to off-site locations, including job sites

Comprehensive Employee Benefit Program:

• Medical, Dental, Vision Insurance
• Short and Long Term Disability Policies
• Generous Vacation and Sick Leave Policies
• Paid Holidays
• Birth Recovery and Parental Leave
• Professional Development
• Student Loan Repayment
• 401 (k) Profit Sharing and Match
• Performance Bonus Program
• Wellness Reimbursement
• Employee Assistance Program (EAP) through Health Advocate
• Wellness Program
  

Equal Opportunity Employer