Corporate Administrator

Job Description Hebbia is looking for a dynamic and organized Talent Coordinator to join our People team. As a Talent Coordinator at Hebbia, you will play a crucial role in supporting our talent acquisition efforts by coordinating and facilitating various aspects of the recruitment process. You will be the backbone of our hiring operations, ensuring a smooth and efficient experience for both candidates and hiring managers. This is a fantastic opportunity for someone passionate about AI and people, looking to grow their career in talent acquisition and human resources at a hyperscaling top tier vc-backed AI startup. This role is 5 days per week onsite in our SoHo office in NYC. Responsibilities Candidate Experience: Ensure a positive candidate experience from initial contact through to onboarding by managing communication and providing timely updates. Interview Coordination: Leverage Ashby and G Suite to schedule and coordinate interviews, including video interviews and on-site meetings. Job Postings: Assist with creating, posting, and managing job advertisements on various platforms. Monitor application flow and optimize posting strategies as needed. Applicant Tracking: Maintain accurate records in Ashby (ATS), ensuring all candidate information and scorecards are up-to-date and appropriately managed. Recruitment Support: Support recruiters in sourcing candidates through various channels, including job boards and networking events. Office & Workplace Operations: Support day-to-day office management, including restocking snacks and beverages, coordinating with vendors and building management, assisting with workplace logistics, and helping plan team events, onsite interviews, and office gatherings. Onboarding Assistance: Collaborate with HR and hiring managers to facilitate a smooth onboarding process for new hires, including preparing offer letters and coordinating start dates. Employer Branding: Assist in promoting Hebbia AI’s employer brand through events and other creative initiatives. Who You Are Bachelor’s degree in Human Resources, Business Administration, or related field. 1+ years of experience in recruitment coordination, HR, or related administrative roles. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent communication and interpersonal skills. Proficiency with Ashby is a strong plus. Detail-oriented with a proactive approach to problem-solving and a strong bias for action. Ability to work independently and as part of a team in a fast-paced environment. Passion for technology and AI is a plus. Compensation The salary for this position is $75,000. However, adjustments outside of this may be considered for candidates whose qualifications significantly differ from those outlined in the job description. Life @ Hebbia PTO: Unlimited Insurance: Medical + Dental + Vision + 401K + Wellness Benefits Eats: Catered lunch daily + Doordash dinner credit Parental leave policy: 3 months non-birthing parent, 4 months for birthing parent Fertility benefits: $15k lifetime benefit New hire equity grant: competitive equity package with unmatched upside potential #J-18808-Ljbffr