Bookkeeper / Office Administrator

Bookkeeper / Office Administrator

Shift: 8am-5pm

Pay Range: $22-$25

Equipment: QuickBooks (or similar accounting software), Microsoft Excel / Google Sheets, Microsoft Outlook, Adobe Acrobat (PDF management)

Location: Irvington, NJ Schedule: MondayThursday: 8:00 AM 4:30 PM Friday: 8:00 AM 2:30 PM Pay: $22.00$25.00 per hour (based on experience)

Position Overview

A growing manufacturing company is seeking a dependable and proactive Bookkeeper / Office Administrator to join its team. This role combines bookkeeping responsibilities with general office support and is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative and financial tasks. Training is available for the right candidate.

Key Responsibilities

• Manage accounts receivable and accounts payable, including invoicing, collections, and vendor payments.
• Answer and direct incoming phone calls professionally.
• Create and send purchase orders and track orders.
• Communicate with customers regarding billing, payments, and general inquiries.
• Assist with report creation and financial tracking.
• Maintain organized digital and physical records.
• Monitor and manage office inventory and supplies.
• Support daily office operations and assist where needed.

Qualifications

• Previous experience in bookkeeping, accounting, or office administration preferred but not required.
• Understanding of accounts receivable and payable processes, or willingness to learn.
• Comfortable using computers and learning new software.
• Strong organizational skills and attention to detail.
• Ability to multitask and work effectively in a fast-paced environment.
• Excellent communication skills.
• Self-motivated and able to work independently.

Preferred Software Experience

• QuickBooks or similar accounting software
• Microsoft Excel or Google Sheets
• Microsoft Outlook
• Adobe Acrobat (PDF management)

What We're Looking For

• Someone who takes ownership of their work and follows through.
• A self-starter who identifies what needs to be done and acts on it.
• Reliable, professional, and consistent.
• Comfortable working in a small team environment.

Benefits

• 401(k) retirement plan.
• Stable full-time position.
• Consistent weekday schedule with an early finish on Fridays.
• Opportunity to work in a collaborative and supportive environment.