Facilities Administrative Coordinator

Facilities Coordinator

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships.

At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact.

Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Cond Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.

About our property:

Deloitte University Hotel & Conference Center - Benchmark Hospitality - High-end private hotel and conference center called Deloitte University. Closed to the public. - 1,400 hotel rooms - all single occupancy, no suites. - Nine restaurants and lounges including a Starbucks and Seattle's Best Coffee, and three sit down restaurants. - 200,000 square feet of meeting space - Ballrooms, Amphitheater and classrooms. - Fitness Center, jogging trails and sports fields (all available to our associates to use!) - All professional clientele. No weddings, holiday parties, school groups, or other social-type events. - Located in Westlake, Texas - near Keller, Southlake, and Roanoke. - Property is managed by Benchmark Hospitality at Deloitte University.

Benefits & Perks - Awesome Employee Focused Culture with many Associate Events! - Closed many weekends and most holidays - 10 days of holiday pay. - Up to 14 Vacation & Sick days per year. - Weekly pay! - Leadership and Career development programs. Many opportunities to grow and transfer to new positions. - Free Lunch in our newly remodeled Associate Cafeteria. - Eligible for Medical Insurance and other awesome benefits within 30 days of employment. - Employer matching 401k. - Tuition Reimbursement. - Free parking on-site. - Free uniforms and we will clean them! - Benchmark Hospitality hotel discounts.

What you will have an opportunity to do:

BASIC FUNCTION: The Facilities Coordinator will organize all administrative functions and tasks associated with the operation of the Facilities division. This position has a significant role in managing the financial responsibilities of the department including purchase order tracking, checkbook management, invoice management, and month end closing. Responsible for tracking and reporting for several important department programs such as guest comment responses and tracking and guestroom preventative maintenance tracking.

• This is a full-time position.
• $20 per hour.
• Location: Benchmark Hospitality at Deloitte University.

ESSESNTIAL FUNCTIONS

• Assist with the purchasing process.
• Manage department checkbook.
• Manage invoice coding and approval.
• Work with vendors to ensure accurate and timely issuing and receiving of needed documents.
• Setting up new vendors.
• Managing vendor access to property through proper use of the visitor system.
• Support department managers as needed with administrative tasks and tracking.

Job Category: DUCareersInMaintenance

What are we looking for?

QUALIFICATIONS

• Strong computer skills. Proficient in Microsoft Excel, Word and Outlook. Microsoft Teams, OneNote and PowerPoint experience desirable.
• Knowledge of procurement systems. BirchStreet experience desirable.
• Minimum 3 years Administrative or Accounting experience required.

Compensation: $20.00 - $20.00

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.