Back-Up Administrative Coordinator

Back-Up Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Back-Up Administrative Coordinator supports the Administrative Coordinator and Store Leadership Team by ensuring the accurate and timely completion of administrative, payroll, accounting, and human resources functions. This position serves as the primary backup for the Administrative Coordinator and helps maintain efficient store operations through strong organization, attention to detail, and excellent customer service.

Key Responsibilities Administrative Support

• Serve as the designated backup for the Administrative Coordinator during absences or periods of increased workload.
• Assist with daily office operations and administrative processes.
• Maintain organized and accurate store records, files, and documentation.
• Support communication between store leadership, associates, vendors, and corporate departments.
• Answer phones and direct inquiries professionally and efficiently.

Payroll & Timekeeping

• Assist with payroll processing and payroll-related activities.
• Review associate time records for accuracy and address discrepancies.
• Maintain confidentiality regarding payroll and associate information.
• Support labor tracking and reporting activities.

Human Resources Support

• Assist with new hire onboarding processes and employment documentation.
• Maintain personnel files and ensure required records are complete and compliant.
• Support employee communications regarding benefits, policies, and procedures.
• Help coordinate training records and other associate-related administrative activities.

Accounting & Financial Functions

• Assist with store accounting procedures, cash balancing, deposits, and financial reconciliation.
• Support invoice processing and record retention requirements.
• Ensure accurate completion of store reporting and documentation.
• Monitor office supply inventory and place orders as needed.

Customer Service

• Provide professional and courteous service to customers, associates, and vendors.
• Respond to general inquiries and route issues to the appropriate department.
• Maintain a welcoming and service-focused office environment.

Compliance & Confidentiality

• Follow all company policies, procedures, and regulatory requirements.
• Maintain strict confidentiality regarding associate, payroll, financial, and business information.
• Ensure administrative processes comply with company standards and audit requirements.
• Support store leadership during internal audits and operational reviews.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.