Legal Secretary

Our expanding immigration law practice is looking for a Legal Secretary with strong knowledge of all aspects of immigration law who can hit the ground running as we build our perfect team. We believe in defining our clients’ American Dream and show up for them with heart, expertise, and dedication every step of the way. You will be a member of a dynamic and developing team and must be an organized professional who can work independently and with minimal supervision. Because this is a full‑time position, you must work 40 hours a week in the office. Compensation is negotiable based on experience, with the option of bonus compensation for excellent performance. Characteristics Detail‑oriented to keep track of key dates and avoid costly mistakes. Self‑starter with the ability to independently seek out new projects. Team‑oriented with the necessary flexibility of a growing law firm. Excellent time‑management skills to prioritize tasks so we never miss a deadline. Responsibilities Assist attorneys with administrative and clerical tasks related to active immigration cases. Prepare, print, scan, copy, and assemble legal packets and supporting documents for submission. Format and proofread legal documents for grammar, spelling, completeness, and formatting consistency. Organize case materials and prepare physical and digital files for attorney review. Contact clients regarding appointments, biometrics, interviews, hearings, deadlines, and document requests. Follow up with clients to obtain missing documents or information required to complete legal packets. Conduct client intakes and gather preliminary case information for attorney review. Answer incoming calls and direct client inquiries appropriately and professionally. Contact USCIS and other government agencies regarding case updates, notices, and appointments. Document all communications and updates accurately in the case management system. Maintain organized physical and digital case files in compliance with confidentiality protocols. Assist with mail processing, certified mail, shipping labels, and package tracking. Support scheduling, coordination, and administrative follow‑up for the legal team. Assist with general office operations as needed. Qualifications Must agree to complete a 20‑question written interview that tests knowledge, skills, qualifications, habits, and behaviors (including attention to detail, communication skills, and technical legal knowledge) to be considered for this position. Excellent organizational and time‑management skills. Previous experience as a paralegal working with clients and attorneys on [[types of cases]]. Prior experience working with office management software: internet, email, word processing, case management, time and billing, legal research, and document management is required. Experience with standard office equipment: scanner, copier, printer. Previous experience in office administration, legal support, or a related field preferred. Immigration law experience is a plus — we will train the right person. Bilingual in English and Spanish is strongly preferred. Strong organizational and multitasking abilities with excellent attention to detail. Excellent written and verbal communication skills in English and Spanish. Strong grammar, proofreading, and attention to detail when handling legal documents. Professional phone etiquette and client‑facing service skills. Proficiency in Microsoft Office and/or Google Workspace is required. Experience with case management or document management software is a plus. Comfortable working with standard office equipment: scanner, copier, printer. Ability to work independently and as part of a team in a fast‑paced environment. Must be authorized to work in the United States. Must be available to work 40 hours per week in the office. Compensation Compensation: $48,000 – $54,000 per year #J-18808-Ljbffr