Office Administrator / Bookkeeping Assistant

Office Administrator / Bookkeeping Assistant

$29/hour | Full-Time | Westbury, NY (On-Site)

About the Role

We are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company.

This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions.

You will work directly with leadership and play a key role in keeping the office running smoothly.

Key Responsibilities

Office & Administrative Support

• Manage incoming mail, scanning, and document organization
• Maintain digital files and ensure proper documentation across jobs
• Support day-to-day office coordination and administrative needs
• Assist with scheduling, follow-ups, and general office logistics

Bookkeeping Support

• Generate client invoices and follow up on outstanding balances.
• Enter data into QuickBooks and internal systems
• Enter cash receipts and scan supporting documentation
• Process vendor bills and ensure timely and accurate processing of payments.
• Code credit card purchases utilizing QuickBooks Online bank feed

Operational Support

• Ensure job documentation is complete and properly stored
• Assist in maintaining consistency between office records and financial data
• Provide general support to leadership as needed

What We're Looking For

Core Traits

• Highly organized and detail-oriented
• Reliable and consistent with strong follow-through
• Comfortable working in a fast-paced office environment
• Strong communication skills and professional demeanor

Experience

• Prior office or administrative experience preferred
• Exposure to bookkeeping or accounting tasks is a plus
• Construction or trades experience is a plus
• Basic familiarity with QuickBooks Online

Compensation & Schedule

• $29/hour (full-time)
• Monday–Friday, 9:00 AM – 5:00 PM (on-site)
• Benefits include medical insurance, 401(k), paid holidays, and PTO

Why This Role is a Great Opportunity

• Clear structure and responsibilities
• Hands-on exposure to both operations and accounting
• Opportunity to grow into a more senior role over time
• Stable, team-oriented environment