Operations Specialist

About Harlem Academy:

Harlem Academy is an independent school (grades K through 8) that drives equity of opportunity for promising students, guiding them to thrive at the highest academic levels and one day make a mark on the world. Please peruse our website for more information about our school culture, family partnership, new campus, strong results – and everything else that makes Harlem Academy uniquely positioned in the New York City education landscape.

Responsibilities:

Our incoming operations specialist has responsibility to:

• Oversee operations protocols and systems, including arrival and dismissal, security, student records (attendance, grades, report cards, transcripts), health, nutrition, maintenance, and technology.
• Maintain accurate schedules, calendars, resources, records, and data in Blackbaud and School Pass.
• Oversee the regular operation and maintenance of the physical plant, including coordination with the facilities team and the school’s fire and safety compliance.
• Represent the school in our partnership with the food service team, coordinating monthly menu, daily operations, compliance, and reimbursement.
• Serve as the liaison with health providers to ensure student health needs are met.
• Coordinate communication regarding required documentation needed for new and returning students (health forms, bussing, after-school activities, etc.) to ensure smooth onboarding and start to the year.
• Coordinate room setup and cleanup, technology needs, and food and beverage for school events (e.g., Blazer Ceremony, Friendsgiving, high school fair, Renaissance Day, Homecoming, graduation, Family Connection Meetings, Celebrations of Learning, and board meetings)
• Support admissions outreach and overall school operations

Qualifications:

• BA/BS degree in relevant field is preferred but not required
• At least three years of relevant experience, ideally in a K-8 school environment.
• Strong communication, organizational, and group management skills.

Equal Opportunity Employer:

Harlem Academy does not discriminate on the basis of race, color, religion, creed, age, gender, national origin or ancestry, veteran status, sexual orientation, or any non-job-related physical or mental disability. We welcome candidates who will contribute to our diversity and strongly encourage applicants from traditionally marginalized groups.