26-27 Secretary to Principal - Magee Intermediate (213 Days)

divh2Secretary To Principal/h2pEnsure efficient operation of school administrative office and provide clerical services for schools administrative staff./ppHigh school diploma or GED/ppProficient keyboarding and file maintenance skills/ppAbility to use software to develop spreadsheets, databases, and do word processing/ppAbility to maintain accurate and auditable records/ppKnowledge of basic accounting principles/ppAbility to follow verbal and written instructions/ppAbility to perform a variety of tasks often changing assignment on short notice/ppEffective organizational, communication, and interpersonal skills/ppSecretarial experience preferred/ph3Records, Reports, and Correspondence/h3olliPrepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested./liliMaintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines./liliMaintain school calendar of events./liliCompile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures./li/olh3Reception and Phones/h3ol start=5liReceive incoming calls, take reliable messages, and route to appropriate staff./liliAssist students, teachers, and parents as needed./liliSchedule meetings and appointments and maintain calendar for principal./li/olh3Accounting and Inventory/h3ol start=8liPrepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s)./liliAssist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment./liliMaintain inventory of fixed assets, equipment, and supplies./li/olh3Other/h3ol start=11liAssist with planning, preparation, and setup of faculty meetings and campus activities./liliSort, distribute, or deliver mail and other documents./liliAdminister medication to students, check temperatures, and notify parents of student illness in nurses absence./liliMaintain confidentiality./liliFollow district safety protocols and emergency procedures./li/olpMonitor the work of campus secretaries and clerical aides./ppTools/Equipment Used: Standard office equipment including personal computer and peripherals/ppPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting/ppMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching/ppLifting: Occasional light lifting and carrying (less than 15 pounds)/ppEnvironment: May work prolonged or irregular hours/ppMental Demands: Work with frequent interruptions; maintain emotional control under stress/ppThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required./p/div