Office Assistant

Fairfax County Public Schools

Summary

Performs a variety of general office duties required to support the activities of a school to include responding to requests for information, maintaining and updating records, and preparing documents.

Qualifications

Required

Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
Some experience in general office administration and/or customer service.
- Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
Knowledge of basic business office practices and procedures.
Proficiency in the use of technology and ability to learn associated software applications.
Ability to maintain confidentiality.
Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members.
Ability to communicate effectively, both orally and in writing.

Major Duties/Essential Functions

Performs a variety of assigned general office duties.
Receives telephone calls and visitors at the assigned school.
Responds to questions and basic requests for information and/or routes calls and visitors to appropriate responses.
Assists other employees in order to accomplish tasks or projects.
Compiles and distributes information.
Prepares correspondence, reports, and form letters.
Maintains and updates files, records, and logs.
Uses a variety of assignment-specific computer applications, software, and peripheral equipment to accomplish tasks.
Processes incoming and outgoing mail.
Maintains and submits time and attendance information.
May schedule appointments, conferences, or meetings.
May keep calendars.
Serves as backup for office operations such as clinic room aide as required by operational necessity.
Performs related duties as required or assigned.
In a school main office:
1. Provides general assistance to administrators and teachers.
2. Orders, receives, examines, and distributes supplies.
3. May serve as a receptionist.
4. May assist with processing, maintenance, and distribution of student attendance records and attendance follow-up with student families/guardians by phone or with auto-call equipment.
5. Records late arrival and early departure of students, and issues student passes.
6. May provide assistance in coordinating classroom coverage and/or substitute services as directed by a school administrator.
In a school library:
1. Assists librarian with checking materials in and out.
2. Assists and monitors students.
3. Shelves materials, inventory, and processes new materials.
4. Orders equipment and multimedia materials and monitors their use, notifying both users when the materials must be returned and maintenance personnel when equipment requires servicing.
In a school student services office:
1. Serves as backup support to the student services administrative assistant.
2. Assists with the processing of student transcript requests.
3. May process attendance records.
4. May assist in processing registrations, withdrawals, and transfers.

Work Environment/Physical Requirements

This job operates in a professional office or school environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Apply

Vacancy posted 2 days ago

Similar jobs that could be interesting for youBased on the Office Assistant in Falls Church, VA vacancy

Business Office Assistant
...Description Join a growing, fast-paced organization that values teamwork, organization, and professional development. The Business Office Assistant plays a vital role in supporting both small teams and large departments by handling administrative duties, managing...
Suggested
Work at office
Non-Profit Organization
Arlington, VA
13 days ago
Office Assistant
...term in our structure, our products, and our relationships. As we scale, we are looking for an organized and proactive Office / Administrative Assistant to help keep our operations running smoothly. About the Office Assistant position We are seeking a highly...
Suggested
Work at office
Antithesis Operations LLC
Vienna, VA
3 days ago
Office Assistant
...We're searching for a diligent Office Assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments...
Suggested
Work at office
All County Nova Property Management
Falls Church, VA
4 days ago
Admin & Operations Office Assistant Intern
...Internship Opportunity The USCRI Administrative Intern will work closely with the Executive Office by learning administrative functions and assisting with current projects. This position will assist with records management, daily administrative operations of the office...
Suggested
Internship
Work at office
U.S. Committee for Refugees and Immigrants
Arlington, VA
3 days ago
Office Manager / Executive Assistant
...and we are the leading local workforce solutions provider in Northern Virginia. Job Description Curzon is seeking an Office Manager / Executive Assistant to become a key member of our team. We’re looking for someone who has never met a process or procedure that can’t be...
Suggested
Temporary work
Work at office
Local area
Curzon Staffing
Alexandria, VA
3 days ago
Graduate Office Assistant (Student Wage)
$22 per hour
...team is seeking a currently enrolled graduate student to support office operations at our new co-learning space in Fairfax, Virginia.... ...of classrooms, office spaces, and common areas during shifts. Assist in setting up and breaking down events, meetings, classes, etc....
Hourly pay
Part time
Work at office
Flexible hours
Shift work
Night shift
Afternoon shift
University of Virginia
Falls Church, VA
1 day ago
Dental Office Assistant
...An established pediatric dental office is looking for Dental Assistants who are available to start immediately. We are seeking a candidate that is willing to work a part-time or full-time schedule, between Monday - Saturday. This job has friendly co-workers and great...
Full time
Part time
Work at office
Immediate start
TradeJobsWorkforce
Arlington, VA
3 days ago
Office Services Assistant
$24 - $26 per hour
Job Description We are seeking an Office Services Assistant to join our team in Alexandria, VA. This role will require you to report to the office Monday through Friday. This position provides general office support to personnel at a company office. The role may involve...
Hourly pay
Temporary work
Work at office
Local area
Monday to Friday
Flexible hours
Night shift
AtkinsRéalis
Alexandria, VA
11 hours ago
Hotel Office Assistant
$15 per hour
...Overview We're looking for an organized, detail-oriented individual to assist management at our hotel in Alexandria. In this role, you'll... ...operations, handle administrative tasks, and help keep the office running smoothly. This is a great fit for someone who communicates...
Part time
Work at office
Flexible hours
Bragg Hospitality
Alexandria, VA
11 hours ago
Entry Level Office Assistant
$45k - $55k
...with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage...
Full time
Work at office
Flexible hours
ROCS Grad Staffing
Arlington, VA
2 days ago
Medical Office Assistant
$31 - $35 per hour
...TekSystems is currently hiring for a Medical Office Assistant in the Arlington, VA area! MUST HAVE: 3 years of experience in a medical office setting, 1 year of clinical experience is highly preferred! Description Assists providers with patient preparation prior...
Contract work
Temporary work
Currently hiring
Work at office
TEKsystems
Arlington, VA
1 day ago
Real Estate Office Assistant
...Real Estate Administrative Assistant We're searching for a diligent real estate administrative assistant. You'll be responsible for... ...skills Prior experience in the real estate industry or as an office manager Flexible working schedule to accommodate clients on...
Work at office
Flexible hours
Night shift
Weekend work
Team Thiel
Mc Lean, VA
3 days ago
Office Administrator
...public service and not for profit, we measure our success in the impact of our service. Position Overview ANSER is seeking an Office Administrator to support the Office of the Secretary of War (OSW) and Deputy Secretary of War decision-making forums within the...
Work at office
ANSER
Arlington, VA
4 days ago
Office Admin
...Summary: We are seeking a reliable and organized Office Administrator to support daily administrative operations at our... ...is ideal for a local candidate who can commute to the office and assist with coordination, documentation, and general office management...
Work at office
Local area
Intellect Solutions
Vienna, VA
8 days ago
Medical Office Assistant I - Arlington
...Medical Office Assistant At Johns Hopkins Community Physicians (JHCP), we bring Johns Hopkins Medicine to our communities. With more than 40 locations throughout Maryland, Virginia, and Washington DC, we have opportunities for you to join our amazing team of healthcare...
Full time
Work at office
Local area
Monday to Friday
Johns Hopkins Medicine
Arlington, VA
1 day ago
Office Assistant
...Office Assistant Film and Video Studies is seeking a temporary Office Assistant. The ideal applicant is a fast learner and a team player who has experience working in an office and possesses background in higher education. The successful candidate will assist Film...
Temporary work
Work at office
Flexible hours
Virginia Department of Human Resource Management
Fairfax, VA
21 hours ago
Office Assistant II
$18.7 - $32.72 per hour
...of services for patients charge entry and reconciliation functions and co-payment and daily cash receipt responsibilities. The Office Assistant II will assist with medical record operations on a daily basis greets registers and escorts patients completes patient set-ups...
Work at office
Flexible hours
MedStar Health
Washington DC
3 hours ago
Office Assistant
...Insight Global is assisting a new client that is an innovative leading service provider partnering with businesses across the globe giving... ...platform. We are assisting them in their search for an Office Assistant to work part time (15-20 hours a week) that will sit...
Part time
Work at office
Insight Global
Washington DC
3 days ago
Office Assistant
$11 - $16 per hour
...Office Assistant Unit Dose Solutions is looking for an exceptionally bright, multitasking, and self-motivated Office Assistant to support our HR, Accounts Receivable & Upper Management Departments. We are a busy healthcare/pharmaceutical repackager located in Research...
Hourly pay
Full time
Work at office
Monday to Friday
Shift work
AHU Technologies, Inc.
Washington DC
4 days ago
Office Administrator
...building a team that shows up, follows through, and keeps getting better. The Opportunity We are seeking an organized, dependable Office Administrator to support the daily operations of our office and leadership team. This role is ideal for someone who enjoys keeping...
Work at office
RTEC Treecare -Tree Service Experts
Falls Church, VA
21 hours ago
Office Clerk
...Description Classification : Non-Exempt Job Summary : The Office Clerk is responsible to the Office Manager for daily processing... ...Insurance ~ Vacation, Sick Time, Holidays ~ Employee Assistance Program (EAP) Benefits may vary for positions covered by...
Work at office
Local area
Alsco
Alexandria, VA
3 days ago
Business Office Assistant
...be onsite for initial training (1-2 weeks) and then bi-monthly onsite meetings for an hour. For full description of Business Office Assistant, click here. To apply, please: Review our Frequently Asked Questions Send your resume and letter of interest via BambooHR. Explain...
Part time
Work at office
Remote work
Aidan School
Washington DC
2 days ago
Office Management Staff Officer - TS/SCI with CI Poly
...The Office Manager/Staff Officer are versatile and proficient professionals responsible for performing a wide range of administrative... ...minutes and tracking action items to closure. Travel Coordination: Assist with travel arrangements by preparing travel orders and vouchers...
Temporary work
Work at office
Relocation package
Enssolutions
Arlington, VA
2 days ago
Administrative/Clerical - Administrative Assistant
...Administrative/Clerical - Administrative Assistant | Arlington, Virginia, United States Job Summary: Administrative Assistant - Joint Affordability... ...top defense industry partners, including F-35 Joint Program Office, Pratt & Whitney, and Lockheed Martin. This position offers a...
Work at office
Indotronix International Corporation
Arlington, VA
3 days ago
Office Assistant
$17.5 per hour
...; Writes and prepares reports and spreadsheet; Reviews and completes data entry of daily and weekly attendance; Completes office tasks with the utmost efficiency; Takes inventory of supplies for the campus. Maintains records/files to assure compliance with...
Hourly pay
Work at office
Local area
Friendship Public Charter School
Washington DC
18 days ago
Office Administrator
...Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing...
Work at office
TradeJobsWorkforce
Arlington, VA
2 days ago
Scheduler
$18 - $20 per hour
Job Description Scheduler/ Customer Relations Associate About Metropawlitan Petsitters: Metropawlitan Petsitters is a premier dog walking and pet-sitting company dedicated to providing exceptional care for pets in the Alexandria, Arlington, and Falls Church ...
Hourly pay
Live in
Remote work
Flexible hours
Metropawlitan Pet Sitters
Alexandria, VA
2 days ago
Senior Scheduler
$130k
...Ensures timely, complete, and accurate baseline schedule submissions in compliance with company procedures and contracts. ~ Assists with schedule maintenance and change order management as needed. ~ Participates in financial and legal project reviews to...
Flatiron Construction
Arlington, VA
21 hours ago
Scheduler Underground
...estimating department in order to identify potential time and cost savings · Serve as technical expert for P6 and provide support to office personnel as needed · Lead a team of schedulers to maintain project schedule · Maintains knowledge of Traylor Bros company...
Contract work
For subcontractor
Work at office
Traylor Bros.
Alexandria, VA
2 days ago
Dialysis Facility Administrator
...water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies... ...writing. Must have basic computer skills, including Microsoft Office (Word, Excel, Outlook); proficiency in all USRC clinical applications...
Full time
Part time
Work at office
Local area
U.S. Renal Care
Arlington, VA
21 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Office Assistant. Be the first to apply!