Administrative Legal Assistant

Administrative Assistant

The role involves providing administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is a fast-paced, high-pressure environment. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential.

Essential Duties and Responsibilities:

• Prepare letters, memos, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.
• Conduct research on legal and financial topics utilizing various media platforms.
• Maintain the contact database for assigned attorneys, including creating, editing, updating and resolving attorney contacts.
• Assist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support.
• Set up conference calls and coordinate conference room reservations.
• Redline, revise, proofread and draft legal correspondence, speeches, and articles with precision and attention to detail.
• Communicate effectively with attorneys to determine their whereabouts.
• Screen telephone calls and relay accurate messages promptly.
• Open new matters and prepare conflict of interest memos.
• Enter attorney time entries daily using 3E Time Capture.
• Order lunches for attorneys as needed.
• Reconcile attorneys' Amex statements and car service bills upon receipt including working with Accounting on client/matter inquiries.
• Knowledge in using document management systems to create new files and close inactive files.
• Prepare outgoing mail for timely delivery and read, sort, and prioritize incoming mail.
• Schedule meetings, manage calendars and arrange travel.
• Communicate effectively with backup Administrative Assistants and provide support for attorneys, as needed.
• Maintain positive relationships with clients, attorneys, and staff. Adhere to strict confidentiality policies.
• Performs various administrative and clerical tasks as assigned.

Knowledge, Skills, and Abilities Required:

• Ability to research legal topics using multiple platforms.
• High level of professionalism and confidentiality.
• Strong organizational and time-management skills.
• Excellent interpersonal, written and verbal communication skills.
• Ability to multitask and meet deadlines.
• High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Knowledge of Adobe Acrobat Professional.
• Proficient in using professional technology tools and social media platforms.
• Ability to work under pressure while maintaining professionalism.
• Ability to foster a positive and collaborative work environment.
• Ability to proofread typed material for grammatical, typographical, and spelling errors, including understanding of proofreading marks.
• Knowledge of Bluebooking is a plus.
• Must be flexible for multiple assignments and able to work both independently and as part of a team.
• Flexibility to work overtime, including mornings, evenings, weekends, and holidays, is required.
• Knowledge of Interaction, 3E Time Capture, iManage, and iManage Records Manager is a plus.
• Proactive self-starter who anticipates needs and takes initiative.
• Adaptable and receptive to cross- and inter-departmental training to support other teams effectively.
• Ability to apply best practices to enhance organizational collaboration and efficiency.
• Punctuality is essential.

Education and Experience:

• Bachelor's degree or equivalent work experience.
• Minimum of three years' experience in a corporate legal environment.

Working Conditions:

Normal office environment with little exposure to excessive noise, dust, temperature, etc.

Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees ensuring that we attract and retain the most talented individuals. The expected base salary range for this role is $65,000 - $70,000. The base salary offer is based on a variety of factors which includes, but is not limited to, qualifications, education and experience.

Wachtell, Lipton, Rosen & Katz